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The struggle of sending an email to multiple recipients is painful. Whether it's an email marketing campaign or a weekly reminder for your weekend party, sending individual emails to everyone is time-consuming and not practical for businesses.
Also, if you are not careful, your emails may land in spam folders or junk folders. In this article, we have covered how to send emails to multiple recipients.
This hands-on guide will help you send to multiple recipients in no time using Gmail and Microsoft Outlook. However, ESPs such as Gmail, Outlook, and Yahoo Mail have some serious drawbacks when it comes to sending mass emails.
That's why we recommend a powerful email outreach tool.
Let's go through the step-by-step guide to sending mass emails in no time.
First of all, create a free email address with Gmail. Here is a step-by-step breakdown of sending mass emails through the Bcc field with Gmail:
Once you open your Gmail account, click on the Compose button to open the email writing pop-up window.
In the 'Subject' column, write the email subject line.
Once you write the subject line, click on the dialog box below and write the email message.
Now, go to the 'To' column and add your primary recipient's email address. As you have multiple recipients, add the email addresses separated by commas.
Once you have added all the email addresses, click on the 'Bcc' button at the right corner of the 'To' column.
Add the primary recipient's email address in the 'To' column.
If you have multiple addresses in your list of contacts, separate multiple addresses by commas.
Once you are done, click on the BCC button at the right of the ‘To’ column.
Important: If you want to keep your primary recipient's email address hidden, go for the undisclosed recipient method.
If you are wondering how to do it, here's a breakdown:
Now click on the 'Send' button or schedule it to send later.
Now that you have learned how to send emails to multiple recipients with Gmail let's see how you can do it with Outlook.
Create an Outlook account/log in to your existing Outlook account.
Click on the 'New mail' button on the top left corner of your screen, and the email dialog box will pop up.
Now, click on the 'Bcc' button on the right edge of the 'To' column.
Enter your primary recipient's email address in the 'To' field. Now add other recipients' addresses separating them by semicolons or commas.
Finally, write the email content and hit 'Send' or schedule it for later.
Note: Your primary recipient can't see the hidden email recipients, but the Bcc'd recipients will know that they have been Bcc'd.
Although Gmail, Outlook, or Yahoo can be used for email marketing purposes, these ESPs are designed for personal usage. Naturally, when it comes to mass emails or bulk emails, these platforms have some drawbacks.
Personal ESPs such as Gmail or Outlook usually allow you to reply to all the direct recipients at once. If you are not paying close attention, you might hit the 'Reply all' button while replying to a single recipient's queries.
This amazing feature will expose all your hidden recipients' email addresses even if you have opted for the 'Bcc' field. This might draw serious repercussions on your business.
Business emails have to stay in compliance with the CAN-SPAM act, GDPR, and other internet laws. In compliance with these laws, spam filters identify and move unwanted email messages to the spam folder or junk.
As personal ESPs such as Gmail or Outlook don't follow the internet laws (for example, they don't offer an unsubscribe button for the recipients), the chances of your emails landing in spam folders is higher. This will lower your deliverability rates and email open rates.
Personal email platforms like Outlook, Yahoo, and Gmail are not capable of sending emails to a large audience. Also, these platforms can't derive email addresses from Google Workspace/ Google contacts/excel sheets/CSV files/Google Sheets/Google Drive. So, you have to manually insert all your prospects' email addresses.
In addition to that, these ESPs have daily send limits for every day, which is not ideal for a business. For example, you can only send 2000 emails per day from your Gmail account.
One of the most significant drawbacks of personal ESPs is that you can't track the progress of your email marketing campaign.
The only way to figure out if your email has reached a recipient's inbox is by sending follow-up emails. This process is time-consuming, which unnecessarily delays the sales process.
Moreover, you can't track your email open rates, reply rates, and click-through rates with these platforms.
It's evident that personal email providers are not good for sending mass emails. There are many email marketing tools or cold email outreach tools, such as Smartlead, that work better in targeting your prospective audience than Gmail or Outlook.
You can send a larger number of emails, that too without having to use the Bcc method.
Here are the benefits of using a dedicated tool for your email marketing strategy:
As Gmail/Outlook/Yahoo are designed for personal usage, spam filters are more likely to mark mass emails sent from these platforms as 'spam.' On the other hand, dedicated email marketing solutions send bulk emails in compliance with internet laws, thus improving deliverability rates for your cold email outreach campaigns.
Unlike Gmail and Outlook, email marketing tools offer in-depth email analytics of your email marketing campaigns. You get data on your email open rates, deliverability rates, click-through rates, unsubscribe rates, etc.
You can also track the bounce rates of your mass emailing campaigns. Moreover, these tools offer real-time data to take immediate action.
You can personalize each of your prospect's messages with prospect data with email marketing tools. You can personalize messages and customize them with personalized email templates to increase reply rates.
Moreover, these tools offer email list segmentation/bulk contact list segmentation from a contacts list, which lets you reach a highly-targeted audience base and improve the success rate of your effective email campaign.
Mass emails sent from personal email service providers look unprofessional. And it's very important for a business to look professional in their emails as it builds credibility and trust.
Most email marketing tools offer customized email addresses based on domain names for businesses.
It gives a professional look to your email, and you don't have to send emails using the 'Bcc' field.
Create your free email signature here.
Sales reps spend 21% of their days writing emails. Thai includes writing cold emails, replying to prospects' queries, and booking meetings.
With an email marketing tool, you can automate the entire follow-up process by enabling custom-conditional email triggers. Email automation helps you send timely follow-ups, book more meetings, and make sure you don't miss a lead.
Loved by 1000s of cold email experts worldwide, Smartlead can be a game changer for your email marketing campaigns. It is easy to use, AI-powered, and more inexpensive than its competitors.
Here are the benefits of choosing Smartlead for sending mass emails:
Smartlead is like the best 3 ESPs on steroids (a compliment we received from one of our valued customers), and it promises you 8x more lead conversions through your email marketing campaigns.
If you are sending emails to multiple recipients without revealing the recipient list, the Bcc email (Blind carbon copy) can do the job for you. However, if you are sending bulk emails/mass emails for business purposes, it's better if you use an email marketing tool such as Smartlead.
These tools will help you send personalized emails, stay away from spam folders, keep your mailing list clean, and keep deliverability rates high. Your bulk email campaigns will look professional, and you can expect better response rates and conversion rates.
The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.
A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!
Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.
Active leads are the contacts you upload in Smartlead, similar to contacts in HubSpot; if you upload 1000 leads to a campaign, they are considered 1000 active leads. If you upload similar leads to a new campaign, they are not considered a “new active lead” as they already exist in our system.
We don’t offer mailboxes yet. You need to get your own dedicated list of mailboxes using popular providers like Gmail, Outlook, Zoho, and others that exist in the market. Once you get them, follow our detailed guides to connect them quickly.
Absolutely, one of our most popular guides can be found right here. It's been used by a large percentage of users to go from zero to cold emailing experts. Covering all topics from email infrastructure to copywriting and lead sourcing.
No, Smartlead has over 200,000 highly reputed mailboxes connected. The advantage you get along with naturalized AI conversations is access to aged domains you will never find in any warmup tool.
It is used popularly by agencies to automate their entire lead generation process as well as to connect Smartlead to external tools to push and pull data from. You can also connect to 1000s of apps using Zapier.
Anyone that can close deals from demos will succeed with Smartlead. It works for Sales companies, Marketing agencies, SaaS businesses, Recruitment, and offline companies (like construction).
We do not provide you with leads. You will need to use other data providers. These leads can be automatically added to Smartlead using our API or bulk uploaded via our CSV upload system.
We're building native integrations with Hubspot, Salesforce, Close, Pipedrive, and many more. The best part, due to our open API and Webhook infrastructure, you can connect to any CRM in the world without an issue.
You can add an unlimited number of team members, as well as assign them roles and authority access.
Yes, it's common for many people to move to Custom plans after a few weeks. You can view all the options for up to 10M leads on the subscription page once you sign up for free.