Everything You Need to Know about Gmail Sending Limits

5
Min
Created On:
May 5, 2023
Updated On:
April 12, 2024
Sending Limits in Gmail

The sending limit in Gmail indicates the maximum number of emails you can send in Gmail everyday. Google implemented this to offer Gmail users a spam-free and safe user experience. 

If you are a marketer or a sales rep using Google workspace (G Suite) or standard Gmail account for outreach, you might need to know how many emails you can send to your prospects every day. 

Sending mass emails without knowing the sending limit might get you blacklisted as a spammer. So it’s better safe than sorry. 

In this blog post, let’s look at the Gmail sending limits so you can make an informed decision as a marketer. We have also included error message troubleshooting and listed the best alternatives to scale your outreach email campaigns. Read it here on Google.

Gmail Vs. Google Workspace (Formerly, G Suite)

  • Gmail is free, but Google Workspace is a paid subscription based service with three different pricing plans starting from $6 (USD) and ranges up to $18 per user per month. 
  • Gmail users (free account) get the domain name google.com or googlemail.com. On the other hand, Google Workspace users can connect their own domain name. For example, sattwik@smartlead.ai.  
  • Each Gmail user gets access to 15 GB cloud storage. Google Workspace users get 30 GB to 5 TB pooled storage per user based on their pricing plans. 
  • Both the free Gmail account and Google Workspace get access to productivity tools such as Google Drive, Docs, Sheets, Slides, Google Meet, Keep Sites, Calendar, Chat, Forms, and Current. Beyond that, Google Workspace offers in-depth security control, smart search capabilities, and more. 

What is the Maximum Number of Recipients in Gmail Per Day? 

Gmail’s email sending limit from a regular account or a Google Workspace trial account is 500 emails per day. With a Google Workspace paid account, the daily sending limit per user account is 2000 emails per day

Why Stop at 500 Emails with Gmail?
Try Smartlead to Send up to 5000 Emails Per day

Besides the daily sending limit, there are some minute differences between Gmail account and Google Workspace. Let’s take a close look to understand better: 

1. Gmail Account

Gmail email sending limit per day: 500 recipients or emails 

The free Gmail account offers you 500 emails or recipients, which means the maximum number of recipients you can reach out to in a day is limited to 500. It means you can send a single email to 500 recipients or 5 emails to 100 recipients each. 

The sending limit is not set apart by a specific time in a day, rather it is applied over a rolling 24-hour time period. 

2. Google Workspace Account (G Suite) 

Email sending limit per day: 2000
Recipient limit per day: 10000

Each individual email address in Google Workspace (G Suite) is considered in every email sent. It means if you send 10 emails to 30 recipients each, it will be counted as 300 recipients. 

Although the g suite email limit per day is 10000, if you send 2000 emails to 2000 individuals, you can’t send email to the other 8000 recipients in the next 24 hours. To bypass the sending limit and reach all the 10000 recipients, you can send 2000 emails to 5 recipients each using the ‘CC’ and ‘BCC’ fields. 

Important Note: All the email addresses entered in the ‘To’, ‘CC’, and ‘BCC’ fields are counted as individual recipients per message. 

Email Limit in Gmail: At a Glance

Type of Sending LimitSending Limit
Email sending limit per user accountGoogle Workspace: 2000
Trial accounts: 500
Multi-send: 1500
Recipients per message sent via SMTP (POP or IMAP users) or the Gmail API100
Recipients per message in Google Workspace (comprising addresses in To, CC, and BCC field2000 max
External recipients per day including domain aliases and alternate domains3000

Gmail Email Sending Limit for Mobile Devices

If you use Gmail app in mobile, the same sending limits apply as the sending limit for Gmail in web browser. And in the case of Gmail for mobile apps in IMAP, SMTP sending limits are applicable. 

Read more: Office 365 SMTP Settings

Gmail Error Messages: Troubleshooting

1. You have reached a limit for sending mail

This simply means you have exhausted your daily quota of sending emails. You should be able to send emails again in 1-24 hours. 

Pro Tip: To avoid this error, create a Google Group of all your recipients and send the messenger to the group’s email address. 

2. Messages you sent couldn’t be delivered

There are two probable causes: 

  • You have entered an invalid email address
  • Your email bounced from the recipient’s email server

Always cross check your recipient’s email address and weed out disabled accounts to ensure high deliverability

3. A contact is getting too much mail 

"The user you are trying to contact is receiving mail at a rate that prevents additional messages from being delivered."

You might receive the above-mentioned Gmail error message when you send too many emails to a recipient within a short time span. Try communicating with the particular recipient in another way. 

Why does Gmail have a Sending Limit?

Google implemented sending limits to offer Gmail users a spam free experience and restrain exploitations. Many spammers find loopholes around spam laws (CAN-SPAM act, GDPR, etc.) to take advantage of Gmail users. 

Read more: A Comprehensive Guide to Stay Ahead of Spam Filters

Gmail restricts the number of email addresses you can add as recipients and limits sending emails to 500 a day to keep data and accounts safe and give users a spam free experience. 

Gmail Account Suspension: What to Do? 

If you exhaust your Gmail email sending limit per day, the Gmail account you are using might get temporarily suspended. To stay safe, it’s best if you don’t cross your Gmail daily email limit, as it might hamper email deliverability rates and reduce sender reputation and domain reputation. 

Using Gmail with IMAP or POP clients, the maximum number of recipients can be 100 people at a time. It also includes emails sent through smtp-relay.gmail.com or smtp.gmail.com. 

If your Gmail account gets suspended, you may see the error – “550 5.4.5 Daily sending quota exceeded.”

This happens when sent emails bounce back and/or if a large number of sent emails remain undelivered. This can also happen if you add too many nonexistent email addresses. 

So, it’s best to verify the email addresses of your recipients before adding them to the mailing list (email list). 

In case of account suspension, Google reactivates your account within 24 hours. 

Send Unlimited Emails with Smartlead: Scale Your Outreach

Smartlead ensures you always land in your prospect’s inbox with unlimited sender email accounts. You can send mass emails without worrying about Gmail sending limits and scale your business with AI personalization. 

You can send email warmups with AI-personalization fields. Smartlead offers high-deliverability IP servers exclusive to each campaign and lets you connect all your email addresses. 

It’s easier to personalize your outgoing messages with the mail merge feature in Smartlead. Also, it offers a master inbox so you get a 360 view of all your customer messages. 

You can set up custom conditional email triggers and automate the entire follow-up process for your cold email campaigns. This will help you get back to your prospects' queries instantly and book 7x more meetings. You can track email open rates, response rates, and click-through rates of your bulk email marketing campaigns

smartlead cold email tool

FAQs

What Happens if I Exceed the Daily Sending Limit?

If you exceed the daily email sending limit on Gmail, your Gmail account may get suspended from sending emails for a period of 24 hours. This suspension occurs with a specific error message that reads: "550 5.4. 5 Daily sending quota exceeded."

During this suspension, you won't be able to send any emails from your Gmail account, and any attempts to do so will result in the error message mentioned above.

How to increase Gmail Sending Limit?

You can increase the sending limit by subscribing to a paid Google Workspace account. Once your domain has paid at least USD 100 (or equivalent) and 60 days have passed since reaching that payment threshold, your sending limits will automatically increase.

Are There Limits on Attachments or File Sizes?

Yes, there are attachment and file size limits in Gmail. You can send attachments up to 25 MB in total. If your files exceed this limit, Gmail will provide a Google Drive link instead of including them as attachments.

Are There Any Alternatives for Sending Large Numbers of Emails?

Yes, there are many alternatives for sending a large number of emails. If you are sending emails to people who have consented to receiving emails from you, use email marketing tools like Mailchimp and Brevo. If you are sending cold emails to strangers, use cold email tools like Smartlead.

How can I send more than 500 emails a day on Gmail? 

The standard Gmail accounts allow you to send 500 emails daily. You can send more than 500 emails a day on Gmail with Google Workspace subscription. It allows you to send up to 2000 emails a day to 10000 email recipients.

Can I send 100 emails at once in Gmail? 

Yes, you can send 100 emails at once in Gmail. A standard Gmail account limits you to sending 500 emails (with a maximum 100 email addresses in one email) in a 24-hour window. 

How can I send 1000 emails at a time in Gmail? 

You can send 1000 emails at a time in Gmail with a Google Workspace paid account. 

Does Gmail have a limit on emails? 

Yes, a standard Gmail account has a limit of 500 emails in a 24-hour window and Google Workspace subscription allows you to send 2000 messages per day.

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

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Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Author’s Details

Sattwik Das

Sattwik is a Digital Marketing professional at Smartlead. He is a dedicated content writer who focuses on juggling words to bring out meaningful content. He is experienced in well-researched and SEO-optimized content creation, content editing, and copywriting for various businesses throughout the globe. His expertise in SEO, SMM, and SMO with a touch of creativity helps businesses grow and maximize their credibility and sales.

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Frequently asked questions

General Questions

What is Smartlead's cold email outreach software?

Email automation FAQs- Smartlead

Smartlead's cold email outreach tool helps businesses scale their outreach efforts seamlessly. With unlimited mailboxes, fully automated email warmup functionality, a multi-channel infrastructure, and a user-friendly unibox, it empowers users to manage their entire revenue cycle in one place. Whether you're looking to streamline cold email campaigns with automated email warmups, personalization fields, automated mailbox rotation, easy integrations, and spintax, improve productivity, or enhance scalability with subsequences based on lead’s intentions, automated replies, and full white-label experience, our cold email tool implifies it in a single solution.

How does the "unlimited mailboxes" feature benefit me?

Email automation FAQs- Smartlead

Our "unlimited mailboxes" feature allows you to expand your email communications without restrictions imposed by a mailbox limit. This means you won't be constrained by artificial caps on the number of mailboxes you can connect and use. This feature makes Smartlead the best cold email software and empowers you to reach a wider audience, engage with more potential customers, and manage diverse email campaigns effectively.

What do you mean by "unibox to handle your entire revenue cycle"?

Email automation FAQs- Smartlead

The "unibox" is one of the unique features of Smartlead cold email outreach tool, and it's a game-changer when it comes to managing your revenue cycle. The master inbox or the unibox consolidates all your outreach channels, responses, sales follow-ups, and conversions into one centralized, user-friendly mailbox.

With the "unibox," you gain the ability to:
1. Focus on closing deals: You can now say goodbye to the hassle of logging into multiple mailboxes to search for replies. The "unibox" streamlines your sales communication, allowing you to focus on what matters most—closing deals.

2. Centralized lead management: All your leads are managed from one central location, simplifying lead tracking and response management. This ensures you take advantage of every opportunity and efficiently engage with your prospects.

3. Maintain context: The "unibox" provides a 360-degree view of all your customer messages, allowing you to maintain context and deliver more personalized and effective responses.

How does Smartlead ensure my emails don't land in the spam folder?

Email automation FAQs- Smartlead

Smartlead, the best cold email marketing tool, ensures your emails reach the intended recipients' primary inbox rather than the spam folder. 

Here's how it works:
1. Our "unlimited warmups" feature is designed to build and maintain a healthy sending reputation for your cold email outreach. Instead of sending a large volume of emails all at once, which can trigger spam filters, we gradually ramp up your sending volume. This gradual approach, combined with positive email interactions, helps boost your email deliverability rates.

2. We deploy high-deliverability IP servers specific to each campaign. 

3. The ‘Warmup’ feature replicates humanized email sending patterns, spintax, and smart replies.
 
4. By establishing a positive sender reputation and gradually increasing the number of sent emails, Smartlead minimizes the risk of your emails being flagged as spam. This way, you can be confident that your messages will consistently land in the primary inbox, increasing the likelihood of engagement and successful communication with your recipients.

Can I integrate Smartlead with other tools I'm using?

Email automation FAQs- Smartlead

Certainly, Smartlead is designed for seamless integration with a wide range of tools and platforms. Smartlead offers integration with HubSpot, Salesforce, Pipedrive, Clay, Listkit, and more. You can leverage webhooks and APIs to integrate the tools you use. Try Now!

Email automation FAQs- Smartlead

What type of businesses sees the most success with Smartlead?

No, there are no limitations on the number of channels you can utilize with Smartlead. Our multi-channel infrastructure is designed to be limitless, allowing you to reach potential customers through multiple avenues without constraints.

This flexibility empowers you to diversify your cold email outreach efforts, connect with your audience through various communication channels, and increase your chances of conversion. Whether email, social media, SMS, or other communication methods, Smartlead's multi-channel capabilities ensure you can choose the channels that best align with your outreach strategy and business goals. This way, you can engage with your prospects effectively and maximize the impact of your email outreach.

Email automation FAQs- Smartlead

Do you provide me with lead sources?

Smartlead distinguishes itself from other cold email outreach software by focusing on limitless scalability and seamless integration. While many similar tools restrict your outreach capabilities, Smartlead offers a different approach.

Here's what makes us uniquely the best cold email software:

1. Unlimited Mailboxes: In contrast to platforms that limit mailbox usage, Smartlead provides unlimited mailboxes. This means you can expand your outreach without any arbitrary constraints.

2. Unique IP Servers: Smartlead offers unique IP servers for every campaign it sends out. 

3. Sender Reputation Protection: Smartlead protects your sender reputation by auto-moving emails from spam folders to the primary inbox. This tool uses unique identifiers to cloak all warmup emails from being recognized by automation parsers. 

4. Automated Warmup: Smartlead’s warmup functionality enhances your sender reputation and improves email deliverability by maintaining humanized email sending patterns and ramping up the sending volume. 

5. Multi-Channel Emphasis: Smartlead places a strong emphasis on multi-channel outreach. You can reach your prospects where they are with the LinkedIn outreach feature.   With Smartlead’s cold email automation software, you're always one step ahead in your outreach efforts, enjoying the freedom to scale your initiatives and seamlessly integrate with other tools—all while maintaining a focus on maximizing the impact of your outreach.

Email automation FAQs- Smartlead

How secure is my data with Smartlead?

Ensuring the security of your data is Smartlead's utmost priority. We implement robust encryption methods and stringent security measures to guarantee the continuous protection of your information. Your data's safety is paramount to us, and we are always dedicated to upholding the highest standards of security.

How can I get started with Smartlead?

Email automation FAQs- Smartlead

Getting started with Smartlead is straightforward! Just head over to our sign-up page and follow our easy step-by-step guide. If you ever have any questions or need assistance, our round-the-clock support team is ready to help, standing by to provide you with any assistance you may require. Sign Up Now!

How can I reach the Smartlead team?

Email automation FAQs- Smartlead

We're here to assist you! You can easily get in touch with our dedicated support team on chat. We strive to provide a response within 24 hours to address any inquiries or concerns you may have.

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