How to Send Email to Multiple Recipients: Conquer Email Outreach

There can be several reasons for people to send emails to multiple receivers without letting them know who else is being reached out to. Salespeople, marketers, business organizations, and recruiters send emails to multiple recipients for outreach purposes. 

The main reason for sending bulk or mass emails (without revealing other recipients) is to save time and effort and provide a sense of individual connection. Sending an email to multiple recipients where everyone can see the list of recipients looks spammy and unprofessional. 

Today, let's discuss how you can send emails to multiple recipients without revealing the list of contacts with Gmail and Microsoft Outlook in the step-by-step guides. 

If you already know how to do it, read why "Email Marketing Tools are Better Than ESPs." 

What Are "Cc" and "Bcc" in ESPs?

First, let's take a look at what 'Cc' and 'Bcc' mean. 

"Cc" stands for carbon copy. It is used to send copies of business emails or professional emails to several recipients where recipients can see who else has received it. 

"Bcc" stands for blind carbon copy. It is fundamentally the same as "Cc," but here, the recipients of the email copy can't see who else has received it.

Both of these features are available in ESPs – Gmail, Microsoft Outlook, and Yahoo.

How to Send Email to Multiple Recipients in Gmail

Sending Bcc emails (undisclosed recipients) in Gmail is relatively easier than in Outlook. It takes just three steps to send "Bcc" marked emails.

  • First, open your Gmail id and click on the "Compose" button. 
  • Once the "New Message" dialogue box opens, write '"Undisclosed recipients" in the "To" field and enter your email address (for example, sattwik@xyz.com) followed by a space.

 

  • Next, click on the "Bcc" button on the upper right and enter your recipients' addresses.
  • Once it's done, compose the email message and hit the "Send" button. 

That's it, done. Your recipients will not be able to check who else has received the email. 

How to Send Email to Multiple Recipients in Outlook

Let's check out how you can do this in Microsoft Outlook. 

  • Once you open the Outlook inbox, click on the "New Message" button.

 

  • Now click on the "Bcc" button on the upper right side of the "new messages" dialog box (and if you want your recipients to know all the recipients, click on the "Cc" field).

 

  • Add the email addresses of your recipients, separated by commas. 
  • Now compose the message and hit "Send." 

The "Bcc" field is suitable for email communication only when you are sending infrequent messages or communicating with a small number of people or your internal team. However, it's best to use a mass email service if you are reaching out to your prospects or customers. 

Drawbacks of Using "Bcc" and Why You Should Stay Away

1. Whether you are using Gmail or Outlook, ISPs (Internet Service Providers) often consider these emails as spam. So there's a high chance of your emails reaching the recipients' spam folders instead of the primary inbox. 

2. Email service providers (ESPs) usually restrict the number of email addresses to prevent suspicious activities (spamming, phishing, etc.) from the sender. 

3. There's no place for personalization in Bcc'd emails. You can only send a generic email to every recipient. This increases the risk of poor customer engagement and lower click-through rates and conversions. 

Email Marketing Tools are Better Than ESPs

Using Gmail, Outlook, or any other ESPs for internal communication is fine (as long as you have a small team), but we'd recommend using an email marketing tool for your business outreach (promotion, marketing, and sales). 

Here are some of the best email marketing tools you can choose from: 

If you are wondering how to use these tools to your benefit, read how to send bulk emails and the best B2B email marketing practices

Benefits of Email Marketing Tools

1. Gmail or Outlook don't offer email tracking so that you will be left with no information about your email marketing campaigns. On the other hand, email marketing tools deliver timely reports and predictive insights. These tools will inform you about your email campaign's delivered, sent, and read status. 

2. Email marketing tools will ensure your emails reach your prospects' inboxes instead of the spam folder. 

3. These tools will offer relevant statistics such as customers' interests, best practices, delivery times, etc. 

4. Email marketing offers full customization of email messages within a campaign. You can send customized emails to your prospects for better click-through rates and increased conversions

5. You don't need to "Bcc" your recipients; your email list remains hidden from the recipients by default. 

Besides these, you can segment your contact list, send push notifications and newsletters, and make the emails mobile-friendly. 

Conclusion

Sending Bcc'd emails to employees or colleagues is fine, but if you are running a business, it's best to use a dedicated email marketing solution to send marketing emails to your prospects. 

This way, you can personalize your messages, create email strategies and better control your campaigns. So, choose the smart way to send personalized emails and rock your email outreach efforts. 

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How to Send Email to Multiple Recipients: Conquer Email Outreach

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December 23, 2022

There can be several reasons for people to send emails to multiple receivers without letting them know who else is being reached out to. Salespeople, marketers, business organizations, and recruiters send emails to multiple recipients for outreach purposes. 

The main reason for sending bulk or mass emails (without revealing other recipients) is to save time and effort and provide a sense of individual connection. Sending an email to multiple recipients where everyone can see the list of recipients looks spammy and unprofessional. 

Today, let's discuss how you can send emails to multiple recipients without revealing the list of contacts with Gmail and Microsoft Outlook in the step-by-step guides. 

If you already know how to do it, read why "Email Marketing Tools are Better Than ESPs." 

What Are "Cc" and "Bcc" in ESPs?

First, let's take a look at what 'Cc' and 'Bcc' mean. 

"Cc" stands for carbon copy. It is used to send copies of business emails or professional emails to several recipients where recipients can see who else has received it. 

"Bcc" stands for blind carbon copy. It is fundamentally the same as "Cc," but here, the recipients of the email copy can't see who else has received it.

Both of these features are available in ESPs – Gmail, Microsoft Outlook, and Yahoo.

How to Send Email to Multiple Recipients in Gmail

Sending Bcc emails (undisclosed recipients) in Gmail is relatively easier than in Outlook. It takes just three steps to send "Bcc" marked emails.

  • First, open your Gmail id and click on the "Compose" button. 
  • Once the "New Message" dialogue box opens, write '"Undisclosed recipients" in the "To" field and enter your email address (for example, sattwik@xyz.com) followed by a space.

 

  • Next, click on the "Bcc" button on the upper right and enter your recipients' addresses.
  • Once it's done, compose the email message and hit the "Send" button. 

That's it, done. Your recipients will not be able to check who else has received the email. 

How to Send Email to Multiple Recipients in Outlook

Let's check out how you can do this in Microsoft Outlook. 

  • Once you open the Outlook inbox, click on the "New Message" button.

 

  • Now click on the "Bcc" button on the upper right side of the "new messages" dialog box (and if you want your recipients to know all the recipients, click on the "Cc" field).

 

  • Add the email addresses of your recipients, separated by commas. 
  • Now compose the message and hit "Send." 

The "Bcc" field is suitable for email communication only when you are sending infrequent messages or communicating with a small number of people or your internal team. However, it's best to use a mass email service if you are reaching out to your prospects or customers. 

Drawbacks of Using "Bcc" and Why You Should Stay Away

1. Whether you are using Gmail or Outlook, ISPs (Internet Service Providers) often consider these emails as spam. So there's a high chance of your emails reaching the recipients' spam folders instead of the primary inbox. 

2. Email service providers (ESPs) usually restrict the number of email addresses to prevent suspicious activities (spamming, phishing, etc.) from the sender. 

3. There's no place for personalization in Bcc'd emails. You can only send a generic email to every recipient. This increases the risk of poor customer engagement and lower click-through rates and conversions. 

Email Marketing Tools are Better Than ESPs

Using Gmail, Outlook, or any other ESPs for internal communication is fine (as long as you have a small team), but we'd recommend using an email marketing tool for your business outreach (promotion, marketing, and sales). 

Here are some of the best email marketing tools you can choose from: 

If you are wondering how to use these tools to your benefit, read how to send bulk emails and the best B2B email marketing practices

Benefits of Email Marketing Tools

1. Gmail or Outlook don't offer email tracking so that you will be left with no information about your email marketing campaigns. On the other hand, email marketing tools deliver timely reports and predictive insights. These tools will inform you about your email campaign's delivered, sent, and read status. 

2. Email marketing tools will ensure your emails reach your prospects' inboxes instead of the spam folder. 

3. These tools will offer relevant statistics such as customers' interests, best practices, delivery times, etc. 

4. Email marketing offers full customization of email messages within a campaign. You can send customized emails to your prospects for better click-through rates and increased conversions

5. You don't need to "Bcc" your recipients; your email list remains hidden from the recipients by default. 

Besides these, you can segment your contact list, send push notifications and newsletters, and make the emails mobile-friendly. 

Conclusion

Sending Bcc'd emails to employees or colleagues is fine, but if you are running a business, it's best to use a dedicated email marketing solution to send marketing emails to your prospects. 

This way, you can personalize your messages, create email strategies and better control your campaigns. So, choose the smart way to send personalized emails and rock your email outreach efforts. 

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

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Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Author’s Details

Sattwik Das

Sattwik is a Digital Marketing professional at SmartLead. He is a dedicated content writer who focuses on juggling words to bring out meaningful content. He is experienced in well-researched and SEO-optimized content creation, content editing, and copywriting for various businesses throughout the globe. His expertise in SEO, SMM, and SMO with a touch of creativity helps businesses grow and maximize their credibility and sales.

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Edited by:

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Frequently asked questions

General Questions

Can I import a CSV file into an already running campaign?

Yes, you can import a CSV file into an already running campaign. To do so, follow these steps:

1. Go to the campaign that you want to import the CSV file into.
2. Click on "Edit campaign" to access the campaign settings.
3. Look for the option to upload a CSV file and click on it.
4. Choose the CSV file from your computer that you want to import.
5. Map the fields and Choose/associate a client. The system will process the CSV file and import the data into the campaign.

By importing a CSV file, you can update the campaign with new leads without interrupting the campaign's flow.

Is it possible to connect Outlook via OAuth?

Yes, it is recommended to connect Outlook via OAuth. OAuth (Open Authorization) is an industry-standard protocol that allows applications to access user data on various platforms, including Outlook, without requiring the user to share their login credentials. By connecting Outlook via OAuth, you enhance security and ensure a seamless and secure integration between your application and Outlook.

How can I connect Outlook using OAuth?

To connect Outlook using OAuth, follow these steps:

1. Open your email accounts module in Smartlead
2. Look for the option to add accounts and select it.
3. Choose Outlook as the email provider you want to connect.
4. Clicking on the Outlook logo will redirect you to the Outlook login page.
5. Enter your credentials and log in to your Outlook account.
6. Follow the prompts to authorize the application to access your Outlook account using OAuth.
7. Once the authorization is complete, your application will be connected to Outlook via OAuth, enabling secure access to your Outlook emails and data.

By following these steps, you can establish a secure and authenticated connection between your application and Outlook, ensuring seamless integration and access to your email account.

Why am I experiencing delays in fetching emails from my ESP to MI?

If you are experiencing delays in fetching emails from your Email Service Provider (ESP) to the Master Inbox (MI), there could be a few reasons for this. It is important to note that fetching emails from the ESP to the MI can take some time due to various factors such as network latency, ESP server load, and the size of the email inbox. Here are some points to consider:

1. Time interval: The Master Inbox usually fetches emails at regular intervals, which can range from 5 to 55 minutes. This interval allows the system to retrieve and process new emails periodically.

2. Fetch replies button: If you need to fetch replies immediately, you can use the "Fetch replies" button available in the Master Inbox. Clicking on this button triggers an immediate fetch of replies from your ESP's email inbox folder.

If the delays persist or you encounter any issues with fetching emails, it is recommended to reach out to the Smartlead support team for further assistance.Please note: 

Filtering or rules: Review any filtering or rules set up in your ESP that could potentially affect the delivery of emails to the MI. Ensure that emails are not being automatically sorted, archived, or blocked based on certain criteria.

Why doesn't categorizing leads, such as "Not interested," stop campaigns for them?

Categorizing leads, such as marking them as "Not interested," does not automatically stop campaigns for those leads. The purpose of lead categorization is to classify and organize leads based on their specific attributes or actions. However, categorizing a lead as "Not interested" does not halt the campaign because the system relies on replies from leads to determine if a campaign should be stopped.

In most cases, when a lead categorizes themselves as "Not interested," they may choose not to reply to the email or take any further action. As a result, the campaign continues until it reaches its completion or encounters other stopping conditions.

It's important to note that when a lead does reply to an email, the system recognizes the response and stops the campaign for that particular lead. Therefore, replies from leads serve as the primary trigger to stop campaigns rather than lead categorization alone.

In some cases,A lead might have to be categorized for various reasons even if they do not intend to reply, such as organizing their inbox or indicating their preference. Such categorization does not automatically stop the lead from receiving further emails in the campaign. In such cases the emails have to stopped manually

What type of business can use Smartlead?

No, you get access to unlimited email accounts and warmup accounts without having to pay per account. This will let you scale your email outbound and without paying a penny more.

Powerful Automated Email Marketing that Drives Sales.

  • All Features Included
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