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Are you looking for Office 365 SMTP settings? Popularly known as Office 365, Microsoft 365, offers a plethora of features including email hosting services. Tech giant Microsoft groups a few of its software and services under the brand name Office 365. This cloud-powered productivity platform offers its subscribers various productivity software and related services.
Office 365 offers business users:
The Office 365 SMTP settings enables you to send emails from the email client you are using, without directly using your Microsoft 365 webmail.
In addition to the Office 365 SMTP settings, we've shared the POP3 and IMAP settings in this blog post. We've also included how to find SMTP server in Outlook 365 and a step-by-step guide to SMTP Server Settings for Office 365 configuration.
Let's get started.
SMTP or Simple Mail Transfer protocol is the worldwide standard email protocol for sending emails. And if you don't build your SMTP server, you can still send emails with the SMTP relay service.
On the other hand, IMAP (Internet Message Access Protocol) is an email retrieval (incoming) protocol. You can access your email across all devices with IMAP configuration. And POP3 (Post Office Protocol) is also used for receiving emails but on a single device.
The Smtp server settings for office 365 as followed:
Server name: smtp.office365.com
User address: User’s Office 365 address (for example, firstname.lastname@example.org)
Port: 587 (with TLS)
Encryption method: SSL/TLS
SMTP authentication: ticked
Authentication: Needed: your password
Sending limit: 10,000 emails/day
It must be confusing to find the SMTP server in Outlook 365, especially if you are doing it for the first time. Here's how you can do it:
POP3 (Post Office Protocol 3) is an email retrieval protocol commonly used to access email from a remote server. When configuring POP3 settings for Office 365, it's important to note that it primarily focuses on downloading emails to a single device and may not provide the same synchronization features as IMAP. However, you can still set it up with specific SMTP Office 365 settings for outgoing mail.
SMTP settings for Office 365 helps you send emails through your email client. Here's the POP3 settings for seamless email receiving:
Server name: outlook.office365.com
Encryption method: SSL
IMAP, or Internet Message Access Protocol, is a widely used email protocol that enables users to access their email messages from multiple devices while keeping them synchronized. When configuring IMAP settings for Office 365, it's essential to specify the correct SMTP address for Office 365 to ensure seamless email communication.
Now that you know that SMTP address for Office 365, let's look at the IMAP settings for Microsoft 365:
Server name: outlook.office365.com
Encryption method: SSL
Read more: All-in-one Guide to Zoho IMAP Settings
The process is the same for MAC configuration.
The SMTP server for Outlook is smtp.office365.com and the SMTP port number is 587.
Go to the Outlook homepage and on the ‘toolbar’ section, click on setting. Then go to Mail and click on PoP and IMAP. On that page, the SMTP server, POP3, and IMAP4 are listed on the settings page.
Use Direct send, Microsoft 365, or Office 365 SMTP relay to send an email using SMTP Office 365.
If your device/devices fail to configure/meet the SMTP server settings for office 365, try to manage an on-premise SMTP server to send messages from your device to others.
Nom SMTP and IMAP are two different things. SMTP is for sending emails, while IMAP retrieves emails. SMTP deals with the server only to send emails and IMAP, however, deals with both the client and the server to receive emails.
Office 365 SMTP settings configuration is essential for these following reasons:
Yes, authentication is required for SMTP Office 365. When configuring SMTP for Office 365, you must provide valid credentials (username and password) to authenticate your email account. Additionally, ensure you use the correct SMTP address for Office 365, which typically follows the format "smtp.office365.com." This authentication step helps secure your email communications and ensures that only authorized users can send emails through Office 365's SMTP server.
Yes, you can use IMAP instead of POP3 in Office 365. IMAP allows you to access your emails on multiple devices while keeping them synchronized. To configure it, use the IMAP server settings for Office 365. Incoming mail server: outlook.office365.com, Port: 993, Encryption: SSL/TLS. Outgoing SMTP settings for Office 365: smtp.office365.com, Port: 587, Encryption: STARTTLS. Ensure you've enabled IMAP in your Office 365 account settings, and use your Office 365 email address and password for authentication. This setup enables you to seamlessly access and manage your emails across devices.
To test your SMTP settings for Office 365, follow these steps:
For POP3/IMAP, use similar steps in email clients, choosing the respective protocol, and using Office 365 server details.
Launch Microsoft Outlook 365 on your computer. Click on the "File" tab in the top-left corner of the Outlook window. In the File menu, select "Account Settings," and then choose "Account Settings" again from the drop-down menu. In the Account Settings window, you'll see a list of your email accounts. Select the email account for which you want to find the SMTP server settings and click on "Change." In the Change Account window, you'll find the SMTP server settings under the "Server Information" section. The SMTP server address is typically labeled as "Outgoing mail server (SMTP)." Write down or make note of the SMTP server address for your Office 365 email account.
Yes, you can change SMTP, POP3, or IMAP settings after the initial setup. To update SMTP settings for Office 365 or adjust other email protocol settings, access your email client's account settings. Locate the relevant section (e.g., "Account Settings" or "Server Settings") and make the necessary changes. Ensure you have the updated server information provided by your email provider. Save the changes, and your email client will now use the updated settings for sending and receiving emails.
To modify email client settings in Office 365, follow these steps:
Save the changes, and your email client will now be configured with the correct Office 365 SMTP settings.
Email clients, including Microsoft Outlook, Apple Mail, Thunderbird, and mobile apps like iOS Mail and Android's Email app, are compatible with Office 365 configuration.
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