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IMAP stands for Internet Message Access Protocol. It is a protocol for email storage and retrieval. It syncs with the servers and maintains the status of messages across multiple email clients.
In addition to the above, it also
➡️Allows you to download messages (emails) from your Zoho Mail server like POP3
➡️Allows to access emails with desktop email clients like Outlook and Mac Mail
➡️Allows to access emails with mobile email clients like iPhone and Android email apps
NOTE: Zoho Mail can be configured on any standard IMAP email client using the IMAP and SMTP Server Settings.
Personal users are individual users with an email address that has an username, such as marldaniel@zoho.com
Incoming Server Name: imap.zoho.com.au
Port: 993
Require SSL: Yes
Username: username@zoho.com
Organization users are those who have a domain-based email address such as markdaniel@yourdomain.com
Incoming Server Name: imappro.zoho.com.au
Port: 993
Require SSL: Yes
Username: you@yourdomain.com
Personal users are individual users with an email address that has an username, such as marldaniel@zoho.com
Outgoing Server Name: smtp.zoho.com.au
Port: 465 with SSL or
Port: 587 with TLS
Require Authentication: Yes
Organization users are those who have a domain-based email address such as markdaniel@yourdomain.com
Outgoing Server Name: smtppro.zoho.com.au
Port: 465 with SSL or
Port: 587 with TLS
Require Authentication: Yes
***Username: It's your complete Zoho Mail address orZoho username. Incase your domain is hosted with Zoho, then your can use your email address in the format you@yourdomain.com
***Email Address: Your Zoho Mail address. Incase your domain is hosted with Zoho, then your can use your email address in the format you@yourdomain.com
***Password: Zoho Mail account password. (However, if Two-factor Authentication is enabled, you might need an Application-specific Password).
An email message is deleted or moved to another folder when you delete an email or move it to another folder in your IMAP client, as per your IMAP settings.
You can enable the “Expunge Immediately” option to make these changes immediately in your IMAP account.
***If you click on the “auto-expunge” box, your messages will be deleted from the Zoho Mail server once you delete/ move emails in the IMAP client.
***If you don't click on the “auto-expunge” box, the emails won’t be removed from the Zoho Mail server unless they are manually expunged from the IMAP client.
It can happen for two reasons:
In case of the first reason, you need to generate and use the Application-specific Password in the IMAP client you use.
Now, the second reason. A Federated Sign In user means you are signing in using Google Apps, Gmail, orFacebook, etc., which also means you DON’T have a Zoho exclusive password. To be able to login from IMAP client, you must generate a Zoho specific password.
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