Step-by-Step Guide to Schedule an Email in Zoho

Emailing is the primary medium for professional conversations. Be it networking in the industry or inter-office conversation; you will need to send mails everyday. 

But, what about conversations in different time zones? What if you want your message to reach the recipient’s inbox in their convenient time?

For instance, if you are working in PST timing and you want to send mail during office hours in another time zone. Then?

This is where scheduling the send time comes. This write-up is a step-by-step guide to scheduling an email in Zoho.

Let’s get started.

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Can you Schedule an Email in Zoho Mail?

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Zoho Mail is an emailing service by Zoho Corporation Pvt. and yes, it features a “Send Later” option. Using this feature you can schedule a message to be sent at your chosen time. 

You can also use this option to send mass emails (recurring emails) at a set time interval. For example, you schedule value-adding mails to be sent every week for outreach campaigns. 

To learn how to schedule a mail in Gmail, go there, and to learn how to do the same in Zoho, keep reading this. 

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How to Schedule Send Time in Zoho Mail?

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Step 1: Log in to your Zoho mail account with your email address and password. 

(If your account is secured with Two Factor Authentication (TFA), generate the Application-specific Password to log in.)

Step 2: Go the “New Mail” option shown in the below image and click there

If you are using it from a phone, go to the menu button to find it.

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Step 3: Compose a mail or modify an email template. Add attachments, signatures, etc.

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Step 4: Don’t click on “Send”. Instead, click on the “Send Later” option. Check out the below image for reference.

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Step 5: Now, schedule the mail in your choice of time. 

As you can see, you can schedule for after 10 mins, 1 hour, tomorrow, and also for customer time. 

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Step 6: If you want to send mails to a different time zone, then click on the “Customer Date and Time” option. It will open a pop-up box as shown below. 

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Step 7: Click on the “Save” option and you are done.

Step 8: Last step, click “Send”. Until the time you have scheduled them, your scheduled mail will be in the outbox folder. 

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How to Schedule Recurring Emails in Zoho

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Many marketers send recurring mails to increase customer engagement. Hands down, this feature makes Zoho Mail one of the most powerful tools for salesforce. It not only helps with email campaigns but also makes sending bulk emails easier. 

Step 1: Log in to your Zoho mail account with your credentials. 

(Use the Application-specific Password to log in if your account is secured with Two Factor Authentication (TFA).)

Step 2: Go to the “New Mail” option. 

If you are using it from a phone, go to the menu button to find it.  

Step 3: Write the email content

(If writing it sounds too much of a hassle, then pick an email template from here.) 

Step 4: Click on the “Send Later” button and a pop-up box will come up as shown below.

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Step 5: Instead of scheduling the send time, go to the “Recurring” option on the left of the pop-up box. It will lead to a box like this:

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Step 6: Click on the “repeat”. You will have four options to decide the period of time.

1. Daily/ Every weekday
2. Weekly
3. Monthly
4. Yearly 

Step 7: Go to the “recur” option to customize the delivery time. You can decide how often you want to send the message too.

Step 8: Choose the time zone your recipient lives and pick a suitable hour for them.

Step 9: Click save

Step 10: Last step, click “Send”. Until the time you have scheduled them, your scheduled message will be in the outbox folder. 

To automate follow-up email, check out this tool. 

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FAQs

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Why is my scheduled email in Zoho outbox?

A scheduled mail stays in the Zoho outbox till its “scheduled time”. Once it reaches the time you have scheduled, it will automatically reach the recipient’s inbox. 

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How to stop a scheduled email in Zoho?

Go to the Outbox folder in Zoho Mail to stop the scheduled mail from reaching the recipient’s inbox. There is a schedule icon in the Outbox listing. Click on that. It’s next to the relevant email. Now, you will see a “Stop Schedule button” on your screen. Click on the button and stop email scheduling. It will automatically be saved as a draft in the Drafts folder. 

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What is the mass email feature in Zoho?

This feature is available for Contacts, Deals, Leads,etc.Using this option, you can send updates and personalized follow-up emails to your prospects and customers. 

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