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Emailing is the primary medium for professional conversations. Be it networking in the industry or inter-office conversation; you will need to send mails everyday.
But, what about conversations in different time zones? What if you want your message to reach the recipient’s inbox in their convenient time?
For instance, if you are working in PST timing and you want to send mail during office hours in another time zone. Then?
This is where scheduling the send time comes. This write-up is a step-by-step guide to scheduling an email in Zoho.
Let’s get started.
Zoho Mail is an emailing service by Zoho Corporation Pvt. and yes, it features a “Send Later” option. Using this feature you can schedule a message to be sent at your chosen time.
You can also use this option to send mass emails (recurring emails) at a set time interval. For example, you schedule value-adding mails to be sent every week for outreach campaigns.
To learn how to schedule a mail in Gmail, go there, and to learn how to do the same in Zoho, keep reading this.
Step 1: Log in to your Zoho mail account with your email address and password.
(If your account is secured with Two Factor Authentication (TFA), generate the Application-specific Password to log in.)
Step 2: Go the “New Mail” option shown in the below image and click there
If you are using it from a phone, go to the menu button to find it.
Step 3: Compose a mail or modify an email template. Add attachments, signatures, etc.
Step 4: Don’t click on “Send”. Instead, click on the “Send Later” option. Check out the below image for reference.
Step 5: Now, schedule the mail in your choice of time.
As you can see, you can schedule for after 10 mins, 1 hour, tomorrow, and also for customer time.
Step 6: If you want to send mails to a different time zone, then click on the “Customer Date and Time” option. It will open a pop-up box as shown below.
Step 7: Click on the “Save” option and you are done.
Step 8: Last step, click “Send”. Until the time you have scheduled them, your scheduled mail will be in the outbox folder.
Many marketers send recurring mails to increase customer engagement. Hands down, this feature makes Zoho Mail one of the most powerful tools for salesforce. It not only helps with email campaigns but also makes sending bulk emails easier.
Step 1: Log in to your Zoho mail account with your credentials.
(Use the Application-specific Password to log in if your account is secured with Two Factor Authentication (TFA).)
Step 2: Go to the “New Mail” option.
If you are using it from a phone, go to the menu button to find it.
Step 3: Write the email content
(If writing it sounds too much of a hassle, then pick an email template from here.)
Step 4: Click on the “Send Later” button and a pop-up box will come up as shown below.
Step 5: Instead of scheduling the send time, go to the “Recurring” option on the left of the pop-up box. It will lead to a box like this:
Step 6: Click on the “repeat”. You will have four options to decide the period of time.
Step 7: Go to the “recur” option to customize the delivery time. You can decide how often you want to send the message too.
Step 8: Choose the time zone your recipient lives and pick a suitable hour for them.
Step 9: Click save
Step 10: Last step, click “Send”. Until the time you have scheduled them, your scheduled message will be in the outbox folder.
To automate follow-up email, check out this tool.
Why is my scheduled email in Zoho outbox?
A scheduled mail stays in the Zoho outbox till its “scheduled time”. Once it reaches the time you have scheduled, it will automatically reach the recipient’s inbox.
How to stop a scheduled email in Zoho?
Go to the Outbox folder in Zoho Mail to stop the scheduled mail from reaching the recipient’s inbox. There is a schedule icon in the Outbox listing. Click on that. It’s next to the relevant email. Now, you will see a “Stop Schedule button” on your screen. Click on the button and stop email scheduling. It will automatically be saved as a draft in the Drafts folder.
What is the mass email feature in Zoho?
This feature is available for Contacts, Deals, Leads,etc.Using this option, you can send updates and personalized follow-up emails to your prospects and customers.
The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.
A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!
Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.
Active leads are the contacts you upload in Smartlead, similar to contacts in HubSpot; if you upload 1000 leads to a campaign, they are considered 1000 active leads. If you upload similar leads to a new campaign, they are not considered a “new active lead” as they already exist in our system.
We don’t offer mailboxes yet. You need to get your own dedicated list of mailboxes using popular providers like Gmail, Outlook, Zoho, and others that exist in the market. Once you get them, follow our detailed guides to connect them quickly.
Absolutely, one of our most popular guides can be found right here. It's been used by a large percentage of users to go from zero to cold emailing experts. Covering all topics from email infrastructure to copywriting and lead sourcing.
No, Smartlead has over 200,000 highly reputed mailboxes connected. The advantage you get along with naturalized AI conversations is access to aged domains you will never find in any warmup tool.
It is used popularly by agencies to automate their entire lead generation process as well as to connect Smartlead to external tools to push and pull data from. You can also connect to 1000s of apps using Zapier.
Anyone that can close deals from demos will succeed with Smartlead. It works for Sales companies, Marketing agencies, SaaS businesses, Recruitment, and offline companies (like construction).
We do not provide you with leads. You will need to use other data providers. These leads can be automatically added to Smartlead using our API or bulk uploaded via our CSV upload system.
We're building native integrations with Hubspot, Salesforce, Close, Pipedrive, and many more. The best part, due to our open API and Webhook infrastructure, you can connect to any CRM in the world without an issue.
You can add an unlimited number of team members, as well as assign them roles and authority access.
Yes, it's common for many people to move to Custom plans after a few weeks. You can view all the options for up to 10M leads on the subscription page once you sign up for free.