How To Schedule An Email In Gmail - A Step By Step Guide

Did you know Gmail has a total of 1.8 billion users? 

Yep, you read it right. The total number of email users is around 4.3 billion, and 1.8 billion out of that number choose Gmail as their ESP. It’s more than one-fourth of the total number of users. Interesting, isn't it? 

There’s a reason why you, me, and everybody we know have at least one account with Gmail–it’s super easy to operate. 

Be it managing your inbox or forwarding a message, you can do it within seconds, without any tutorial or help. But, scheduling an email in Gmail can be a little tricky for new users. Read these simple steps till the end to understand its scheduling features and how to schedule email in Gmail.

How to Schedule Email in Gmail: Step-by-Step Instructions

Gmail is a very popular free email service provided by Google. A user can access it via the web or its app on Apple and Android devices. You can change its settings or schedule an email both on a mobile device and desktop. 

Web 

Step 1

• Open Google or any other web browser
• Type Gmail in the search bar
• Log in using your email address and password
• On the top left corner, you will see an option “Compose” with a pencil sign. Click on that to write the mail

Step 2

After you have written the email body, go to the send button. There’s a small upside-down triangle on the right of the send button (check the pink circle in the below image). Click on that

Step 3

There will be a pop-up box on your screen after clicking on the tiny triangle (as shown in the below image). You set the timing when you want to send your mail to the recipient. 

Voila! You have written an email in advance and scheduled it successfully. Please note that you can schedule up to 300 messages at a time. 

If you want to schedule bulk emails, try a tool like Smartlead. You can send 1000s of cold email per day using Smartlead without worrying about spam filters. And for maximum response rate, you can schedule bulk cold emails keeping in mind the prospect's convenient receiving hour.

App

You can either download the app on desktop or your mobile phone (both Apple and Android devices) to schedule an email. My suggestion is schedule the email send time on whichever device you use regularly. If you use desktops for your work, schedule it from there. And, if you are more of a mobile person, schedule the mail using your phone. 

The best part is you can see the message you have scheduled in any device, regardless of the device in which you have scheduled the send timing. 

Desktop Gmail App

Step 1

Double click on the Gmail app in your desktop

Step 2

Click on the “Compose” button on the top left

Step 3

Type in the content. Add the attachments, upload the signature if you want to

Step 4

Go to the send button and click on the dropdown arrow 

Step 5

Then, schedule the time on the pop-up

Mobile Gmail App

Step 1

Double click on the Gmail app in your phone

Step 2

Click on the “Compose” button on the down right

Step 3

Type in the content. Add the attachments, upload the signature if you want to

Step 4

After that, click on the three dots on the up-right

Step 5

Next, touch on the “schedule send” option

Step 6

Now, set the time on the pop-up, and you are done. 

Struggling to keep your inbox clean?

Checkout the list of top email apps like Boomerang, Gmelius, Hiver, etc. that can keep your inbox clean. 

Learn to Edit or Change Timing or Cancel Scheduled Mails on Gmail 

Web & Desktop App

Step 1

Login to your Gmail account using your credentials (mail address and password)

Step 2

Find the “Scheduled” option on the left of the screen. It’s below the “sent” and above the “draft’ option. Click on it

Step 3

The “scheduled” tab will display all the scheduled emails

Step 4

Select the mail you want to edit, cancel, or change the scheduled time for

Step 5

Click on the “cancel send” option shown on the top of your screen

Step 6

This message will go to draft. To edit the scheduled message, go to DRAFTS. 

Step 7

Edit the draft and repeat the “email scheduling” process given above. 

Mobile Gmail App

Repeat the same process to cancel, edit, or change timing for a scheduled message on Gmail. 

Step 1

Open and log in to the Gmail app on your phone, if you haven’t logged in yet 

Step 2

Touch the “three bars” on the top left of your screen

Step 3

This action will lead to the menu. There will be several options on your screen–Inbox, Sent, Draft, Scheduled–touch on the “Scheduled” option

Step 4

It will show all the scheduled messages

Step 5

Select the message you are trying to cancel, edit, or change the timing for

Step 6

After selecting, you will see a “cancel” symbol on top of the screen (as shown in the below image)

Step 7

Click on that and your scheduled message is canceled

Step 8

To edit or change the timing (schedule once again), you can follow the instructions given above.

Real-World Applications of Email Scheduling in Gmail

Email scheduling in Gmail is a powerful tool that can be utilized in various scenarios. For instance, if you're dealing with international clients or team members in different time zones, you can schedule emails to be sent at a time that is convenient for them, ensuring your message doesn't get lost in their inbox. Similarly, if you have important announcements or updates, you can schedule these emails to be sent at peak engagement times, increasing the likelihood they will be seen and read.

Optimising Your Workflow: Advanced Tips for Using Gmail's Scheduling Feature

To make the most of Gmail's scheduling feature, consider these advanced tips:

1. Schedule in Batches: If you have several emails to send out, write and schedule them all at once. This can help streamline your workflow.‍

2. Use it as a Reminder Tool: Schedule an email to yourself in the future as a reminder for important tasks or deadlines.‍

3. Schedule Follow-ups: If you're waiting for a response, schedule a follow-up email in advance. If you get a response before the scheduled date, simply cancel the scheduled email.

Conclusion: Schedule Bulk Emails with Smartlead

Scheduling email send times can significantly impact your email engagement and response rates, especially when it comes to cold emails. By sending your emails when the prospect is available to read your message, you increase the chances of capturing your recipient's attention.

Gmail may be a good option for sending/scheduling 200 to 300 emails but it's not be the ideal solution for bulk emailing. For sending out bulk emails with efficiency and precision, try AI-based cold email software such as SmartLead. With SmartLead, you can effortlessly schedule and send bulk emails, ensuring that your messages reach their destination when they are most likely to be read. This advanced tool is your key to unlocking optimum results and streamlining your email outreach efforts. 

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Frequently Asked Questions

1. Does Gmail notify me when a scheduled email is sent?

No, Gmail does not send a notification when a scheduled email is sent. However, you can check the "Sent" folder to confirm that your email was sent at the scheduled time.

2. Can I schedule an email to be sent at a specific time in a different time zone in Gmail?

Yes, you can schedule an email to be sent at a specific time in a different time zone. When you schedule your email, you can select the date and time based on your computer’s time zone settings.

3. Can I schedule an email to be sent repeatedly at specific intervals in Gmail?

No, Gmail does not currently support the ability to schedule recurring emails. You would need to manually schedule each instance of the email.

4. How do I edit a scheduled email in Gmail?

To edit a scheduled email in Gmail, go to the "Scheduled" folder in your Gmail account. Click on the email you want to edit, then click "Cancel send". The email will then be reverted to a draft, and you can make any necessary changes before rescheduling it.

5. Is there a limit to the number of emails I can schedule in Gmail?

Yes, Gmail has a sending limit, which also applies to scheduled emails. The limit is 500 emails per day for Gmail accounts and 2,000 emails per day for G Suite accounts.