Did you know Gmail has a total of 1.8 billion users?
Yep, you read it right. The total number of email users is around 4.3 billion, and 1.8 billion out of that number choose Gmail as their ESP. It’s more than one-fourth of the total number of users. Interesting, isn't it?
There’s a reason why you, me, and everybody we know have at least one account with Gmail–it’s super easy to operate.
Be it managing your inbox or forwarding a message, you can do it within seconds, without any tutorial or help. But, scheduling an email in Gmail can be a little tricky for new users. Read these simple steps till the end to understand its scheduling features and how to schedule email in Gmail.
Gmail is a very popular free email service provided by Google. A user can access it via the web or its app on Apple and Android devices. You can change its settings or schedule an email both on a mobile device and desktop.
After you have written the email body, go to the send button. There’s a small upside-down triangle on the right of the send button (check the pink circle in the below image). Click on that
There will be a pop-up box on your screen after clicking on the tiny triangle (as shown in the below image). You set the timing when you want to send your mail to the recipient.
Voila! You have written an email in advance and scheduled it successfully. Please note that you can schedule up to 300 messages at a time.
If you want to schedule bulk emails, try a tool like Smartlead. You can send 1000s of cold email per day using Smartlead without worrying about spam filters. And for maximum response rate, you can schedule bulk cold emails keeping in mind the prospect's convenient receiving hour.
You can either download the app on desktop or your mobile phone (both Apple and Android devices) to schedule an email. My suggestion is schedule the email send time on whichever device you use regularly. If you use desktops for your work, schedule it from there. And, if you are more of a mobile person, schedule the mail using your phone.
The best part is you can see the message you have scheduled in any device, regardless of the device in which you have scheduled the send timing.
Double click on the Gmail app in your desktop
Click on the “Compose” button on the top left
Type in the content. Add the attachments, upload the signature if you want to
Go to the send button and click on the dropdown arrow
Then, schedule the time on the pop-up
Double click on the Gmail app in your phone
Click on the “Compose” button on the down right
Type in the content. Add the attachments, upload the signature if you want to
After that, click on the three dots on the up-right
Next, touch on the “schedule send” option
Now, set the time on the pop-up, and you are done.
Struggling to keep your inbox clean?
Checkout the list of top email apps like Boomerang, Gmelius, Hiver, etc. that can keep your inbox clean.
.png)
Login to your Gmail account using your credentials (mail address and password)
Find the “Scheduled” option on the left of the screen. It’s below the “sent” and above the “draft’ option. Click on it
The “scheduled” tab will display all the scheduled emails
Select the mail you want to edit, cancel, or change the scheduled time for
Click on the “cancel send” option shown on the top of your screen
This message will go to draft. To edit the scheduled message, go to DRAFTS.
Edit the draft and repeat the “email scheduling” process given above.
Repeat the same process to cancel, edit, or change timing for a scheduled message on Gmail.
Open and log in to the Gmail app on your phone, if you haven’t logged in yet
Touch the “three bars” on the top left of your screen
This action will lead to the menu. There will be several options on your screen–Inbox, Sent, Draft, Scheduled–touch on the “Scheduled” option
It will show all the scheduled messages
Select the message you are trying to cancel, edit, or change the timing for
After selecting, you will see a “cancel” symbol on top of the screen (as shown in the below image)
Click on that and your scheduled message is canceled
To edit or change the timing (schedule once again), you can follow the instructions given above.
Email scheduling in Gmail is a powerful tool that can be utilized in various scenarios. For instance, if you're dealing with international clients or team members in different time zones, you can schedule emails to be sent at a time that is convenient for them, ensuring your message doesn't get lost in their inbox. Similarly, if you have important announcements or updates, you can schedule these emails to be sent at peak engagement times, increasing the likelihood they will be seen and read.
To make the most of Gmail's scheduling feature, consider these advanced tips:
1. Schedule in Batches: If you have several emails to send out, write and schedule them all at once. This can help streamline your workflow.
2. Use it as a Reminder Tool: Schedule an email to yourself in the future as a reminder for important tasks or deadlines.
3. Schedule Follow-ups: If you're waiting for a response, schedule a follow-up email in advance. If you get a response before the scheduled date, simply cancel the scheduled email.
Scheduling email send times can significantly impact your email engagement and response rates, especially when it comes to cold emails. By sending your emails when the prospect is available to read your message, you increase the chances of capturing your recipient's attention.
Gmail may be a good option for sending/scheduling 200 to 300 emails but it's not be the ideal solution for bulk emailing. For sending out bulk emails with efficiency and precision, try AI-based cold email software such as Smartlead. With Smartlead, you can effortlessly schedule and send bulk emails, ensuring that your messages reach their destination when they are most likely to be read. This advanced tool is your key to unlocking optimum results and streamlining your email outreach efforts.
1. Does Gmail notify me when a scheduled email is sent?
No, Gmail does not send a notification when a scheduled email is sent. However, you can check the "Sent" folder to confirm that your email was sent at the scheduled time.
2. Can I schedule an email to be sent at a specific time in a different time zone in Gmail?
Yes, you can schedule an email to be sent at a specific time in a different time zone. When you schedule your email, you can select the date and time based on your computer’s time zone settings.
3. Can I schedule an email to be sent repeatedly at specific intervals in Gmail?
No, Gmail does not currently support the ability to schedule recurring emails. You would need to manually schedule each instance of the email.
4. How do I edit a scheduled email in Gmail?
To edit a scheduled email in Gmail, go to the "Scheduled" folder in your Gmail account. Click on the email you want to edit, then click "Cancel send". The email will then be reverted to a draft, and you can make any necessary changes before rescheduling it.
5. Is there a limit to the number of emails I can schedule in Gmail?
Yes, Gmail has a sending limit, which also applies to scheduled emails. The limit is 500 emails per day for Gmail accounts and 2,000 emails per day for G Suite accounts.
Join us to elevate your outreach!
Founder, StackOptimise
Smartlead's combination of automation, unlimited inboxes, and easy campaign management has completely transformed how we run cold email campaigns.
.jpg)
Founder, Cold Email Hackers
We have about 15 companies and we use Smartlead for all of them.
Founder, DutchSave Media
One of the things I love about using Smartlead is the deliverability feature. If they landed in the bounce or spam folders, we could resolve this quickly.
Co-Founder, Growth Today
I want to continue to use Smartlead to make operations more seamless - the plan is to bring more clients here and build more SOPs.
Founder, FueltoFly
Smartlead listens to the agencies and customers and builds according to what people want, that has really made things easier for us.
Founder, OutboundSync
We build an infrastructure product, and OutboundSync communicates with Smartlead itself. I love the webhook and API. They're really well done and keep getting better.
Founder, Axoleads
With SmartDelivery, you can put all of that in the hands of the tool. It ensures your emails land in inboxes, and by running a simple test, you can see if you're hitting the mark.
Founder, Claygen
Deliverability is the cornerstone of cold email outreach. You could have the best email copy in the world, but if no one is seeing it, it's useless. I really love the feature where you can actually give client accesses to your clients.
Co-Founder, Cymate
I do not want to switch to another software. Pick a solution you trust, stick with it, and keep refining your copy.
CMO, Avalanche Capital
Managing large volumes of emails through multiple inboxes used to be a logistical nightmare. With Smartlead, the process is seamless. We book thousands of discovery calls through cold emails. These campaigns are generating leads at a scale we never thought possible.
Founder, Growth Engine X
We came for the unlimited inboxes, and we stayed for the API. 1.5M cold emails/month, 7,767+ inboxes managed.
Head of Community & Ecosystem, TxtCart
You cannot replace having 10,000 touches with potential clients. When you have that much distribution and reach, you really start to see incredible results. The simplicity of Smartlead made all the difference. It doesn't require you to be a technical wizard.
Founder, Hyperke
Smartlead has been a game-changer for us. It increased our appointment volume, improved ease of use, and offered valuable features. 80% increase in appointments/month, peak of 276 appointments in a single month.
Founder, Kinetyca
Smartlead has been our cold email backbone from day one. The platform evolves constantly, keeping pace with how deliverability and personalization need to work today. 21% overall reply rate, $175K in 4 months for multiple B2B clients.
Founder, Reachflow
Smartlead is centered around deliverability and constantly evolving. Their API is not like any other platform. Smartlead covers all our needs. The focus on core features like deliverability and API integration is unmatched.
CEO, Halfwarm
Our approach to crafting conversational emails led to reply rates that many of my peers thought were unattainable.
Co-Founder, letstrike
We've grown on zero capital, zero marketing, purely cold emailing - and that's the story we love to tell. The best approach is no approach if you can't handle domain meltdown. The second best is something like Smartlead that's built from the ground up for deliverability at scale.
Founder, Fenixtal
Smartlead's white-labeling and automation let us punch above our weight. The 12M euros sales potential? That's what happens when you combine human creativity with Smartlead's precision.
Co-Founder, Digital Creativs
Nine out of 10. Ninety percent of our clients are on Smartlead unless they come in with an existing setup. That's the default.
Co-Founder, BuildingReach
At the end of the day, you have to take a bet on one tool or another. It was a no-brainer taking that bet on Smartlead. We had to even turn down the volume of our marketing campaigns - Smartlead was capable of driving more volume than our sales team was able to fulfill.
Founder & MD, Prospectiv
Since starting the business in January of this year, we've already generated $200K in sales exclusively from cold email. Smartlead has been central to our operations and has exceeded our expectations.
Founder, Growthlynk
There's so much stuff built on top of it. I would be dead if I had to rebuild it with another tool. I can manage hundreds of senders easily. I can send hundreds of thousands of emails.
Founder, Corebits
The platform's HubSpot integration, real-time Slack updates, and advanced campaign customization have been game changers for our business and our clients'.
Founder, Apex Ascension
From day one, we've never used anything else.
