Incorporating AI In Your Email Marketing Strategy: Does It Help Or Hinder?

Created On:
May 15, 2024
Updated On:
May 15, 2024
Incorporating AI In Your Email Marketing Strategy

In a few short years, AI has jumped from being a niche curiosity to the forefront of innovation across many sectors. Today, more and more businesses have adopted AI tools to direct customer inquiries, aid corporate communications, and analyse data. 

AI has also proven itself to be a valuable asset to digital marketing campaigns, including EDMs. As email marketing has proven itself to be a lucrative and cost-effective customer retention strategy for a diverse array of businesses, incorporating AI into EDM strategy development and rollout may be able to further reduce the time and cost investments into your company’s EDM campaigns.

But because AI is still cutting edge, there’s the danger of falling into unseen pits – like poor research, having your marketing emails lack your brand voice, or allowing hackers to infiltrate client data through access to your private emails. And yet, AI is here to stay, so rather than completely turning your email marketing strategy over to AI, our best advice for you is to start small by trialling AI with your internal processes first. Integrate an AI assistant into your workflows, or switch to cloud based HR and payroll before experimenting with how AI capabilities can be used for your emails too.

If you’ve already done a little experimenting with integrating AI into your company’s operational processes and are looking to see how these technologies can bolster your digital marketing efforts, then this is the read for you. Currently, these are the 3 biggest risks and rewards when it comes to adding AI to your email marketing roll-out. We’ll be exploring these risks and rewards in greater detail below to help you determine whether AI will help or hinder your company’s  email marketing efforts.

The Benefits Of AI For Small Companies

More Streamlined Strategy Development

Email marketing is about more than simply sending an email. It’s about finding out what your customers want, and what gives you an edge over your competitors. With AI, you can streamline your research development to draw up key areas of interest, schedule when to send bulk ‘cold emails’, monitor your response rate or engagement rate, and learn how to improve your EDM strategy based on these analytical results. It’s often easier for computers to see patterns than humans, and without these time sinks of processes like copy-and-pasting templates into individual email threads, your team can focus on more creative matters, like engaging with the clients who do respond.

Marketing know-how and AI accuracy is a winning combination. You can use AI tools to automatically gather information such as your customer’s date of birth, and then schedule an automatic email a week before their birthday with a personalised discount. Or, use AI to draft different versions of emails with the same offer, and see which style or format returns the most interest – a tried and tested strategy that the pros call A/B testing.

Assistance Available At All Times

Currently, the most common use of AI is simply adding AI customer service. For example, if someone wants a refund on a streaming subscription, you can send an AI-generated email explaining the process. But an AI chatbot is as useful for your customers as it is for you as a business owner. 

Like Google, it can answer your questions and help you make decisions, but unlike Google, it can provide much greater detail. Use it to soundboard ideas for your next email marketing campaign, and ask the chatbot to provide inspiration, or draft templates. As chatbot integration grows, you’ll be able to use your new assistant to send out meeting invitations, respond to simple query emails, and send automated ‘receipt of inquiry’ replies, 24/7.

Comprehensive Strategy Analysis

Customer behaviour can be a mystery to even the most learned social scientists, and trawling through large numbers and sheets of data is arduous for any human. Thankfully, AI promises to do that work for us. Machine learning will be able to monitor the effectiveness of your email marketing much more effectively, and point out the areas of weakness so you can optimise your strategy. This could be anything from identifying what time of day is best to send an email, to suggesting ways to capitalise on customer purchasing patterns, to drafting cold email templates that are more effective.

The Risks Of Incorporating AI Into Your Marketing Emails

AI Limitations

Currently, the majority of AI EDM models use ChatGPT-3 as a base. It’s the most advanced publicly available AI model, but that doesn’t mean it’s foolproof. It only has select data available to it, specifically, the majority of the internet up until about 2022. This means that mistakes can be made when you ask for specific details. If you’re after up-to-date or new information about your business in your emails, it may not be your greatest source, and relying on it completely can lead to errors in your content. 

Your email might start with an incorrect statistic, or have a tone that isn’t right for your clients or your products. So it’s important to manage any AI tools and watch their output for potential issues, before they become large problems. Part of tackling this will be learning how to prompt your AI system to get the best results, and to develop strong quality control procedures for your EDM content.

Vulnerability To Hacking

When a business uses AI systems, cyber attacks remain a considerable risk. Online hackers constantly look for ways to attack company computers with malware and viruses. A cybercriminal can restrict the capabilities of a business’ AI systems to penetrate them and access sensitive information, such as your clients’ addresses, personal information and payment history.

Therefore, it’s important that businesses keep updating their AI systems with recent algorithms to tackle all sorts of cybercrime. Ensure your email accounts are password protected, or require two-factor authentication, to stay ahead of these kinds of malicious actions that can cause real damage to your business and your reputation.

Robotic Tone

AI might never lose its temper or get annoyed, but that doesn’t mean a customer can’t be annoyed with it. At times a chatbot’s email responses can be repetitive or confusing, and the base persona is by design robotic and monotonous. Thankfully, this is an issue that is being worked on, and more appealing dialogue can be written by chatbots given specific instructions, so it might just take some time for you to edit the templates it produces.

In all your marketing emails, don’t forget to provide phone numbers or instructions for your customers to speak to real humans, to avoid them giving up on your company altogether if they can’t find the answers they’re looking for straight away.

Final Analysis

Like all new and groundbreaking technology, there is the fear that AI will upset the applecart and cause chaos. And besides the internet, AI may be the biggest technological change we’ll see in our lifetime – so there’s plenty of reasonable concerns to be had. 

Ultimately, AI is the next step in human progress, so there’s no reason why it shouldn’t be the next step in your email marketing strategy development too. With a little research and forethought – like using AI tools with respectable credentials and security protocols – you can get on that train early and enjoy the trip. Learning to use AI to your advantage now will put you above your competitors and ensure your email marketing strategy is the best it can be.

And so to answer the question of whether AI helps or hinders; it’s down to how you use it. Certainly AI has its limitations, and should not be always relied on, but for some aspects of the email marketing process, it can be a huge time saver, and perhaps even boost the performance of your campaign too.

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

  • dfbvrsg
  • svsv

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Author’s Details

Arpan Sarma

I am a seasoned Digital Marketing Specialist and the Senior Content Writer at Smartlead. I collaborate with fintech, SaaS and technology companies and help them become thought leaders, generate more revenue and scale ahead of peers with actionable and data driven marketing strategies.


Edited by:

Arpan Sarma


Frequently asked questions

General Questions

What is Smartlead's cold email outreach software?

Email automation FAQs- Smartlead

Smartlead's cold email outreach tool helps businesses scale their outreach efforts seamlessly. With unlimited mailboxes, fully automated email warmup functionality, a multi-channel infrastructure, and a user-friendly unibox, it empowers users to manage their entire revenue cycle in one place. Whether you're looking to streamline cold email campaigns with automated email warmups, personalization fields, automated mailbox rotation, easy integrations, and spintax, improve productivity, or enhance scalability with subsequences based on lead’s intentions, automated replies, and full white-label experience, our cold email tool implifies it in a single solution.

How does the "unlimited mailboxes" feature benefit me?

Email automation FAQs- Smartlead

Our "unlimited mailboxes" feature allows you to expand your email communications without restrictions imposed by a mailbox limit. This means you won't be constrained by artificial caps on the number of mailboxes you can connect and use. This feature makes Smartlead the best cold email software and empowers you to reach a wider audience, engage with more potential customers, and manage diverse email campaigns effectively.

What do you mean by "unibox to handle your entire revenue cycle"?

Email automation FAQs- Smartlead

The "unibox" is one of the unique features of Smartlead cold email outreach tool, and it's a game-changer when it comes to managing your revenue cycle. The master inbox or the unibox consolidates all your outreach channels, responses, sales follow-ups, and conversions into one centralized, user-friendly mailbox.

With the "unibox," you gain the ability to:
1. Focus on closing deals: You can now say goodbye to the hassle of logging into multiple mailboxes to search for replies. The "unibox" streamlines your sales communication, allowing you to focus on what matters most—closing deals.

2. Centralized lead management: All your leads are managed from one central location, simplifying lead tracking and response management. This ensures you take advantage of every opportunity and efficiently engage with your prospects.

3. Maintain context: The "unibox" provides a 360-degree view of all your customer messages, allowing you to maintain context and deliver more personalized and effective responses.

How does Smartlead ensure my emails don't land in the spam folder?

Email automation FAQs- Smartlead

Smartlead, the best cold email marketing tool, ensures your emails reach the intended recipients' primary inbox rather than the spam folder. 

Here's how it works:
1. Our "unlimited warmups" feature is designed to build and maintain a healthy sending reputation for your cold email outreach. Instead of sending a large volume of emails all at once, which can trigger spam filters, we gradually ramp up your sending volume. This gradual approach, combined with positive email interactions, helps boost your email deliverability rates.

2. We deploy high-deliverability IP servers specific to each campaign. 

3. The ‘Warmup’ feature replicates humanized email sending patterns, spintax, and smart replies.
4. By establishing a positive sender reputation and gradually increasing the number of sent emails, Smartlead minimizes the risk of your emails being flagged as spam. This way, you can be confident that your messages will consistently land in the primary inbox, increasing the likelihood of engagement and successful communication with your recipients.

Can I integrate Smartlead with other tools I'm using?

Email automation FAQs- Smartlead

Certainly, Smartlead is designed for seamless integration with a wide range of tools and platforms. Smartlead offers integration with HubSpot, Salesforce, Pipedrive, Clay, Listkit, and more. You can leverage webhooks and APIs to integrate the tools you use. Try Now!

Email automation FAQs- Smartlead

What type of businesses sees the most success with Smartlead?

No, there are no limitations on the number of channels you can utilize with Smartlead. Our multi-channel infrastructure is designed to be limitless, allowing you to reach potential customers through multiple avenues without constraints.

This flexibility empowers you to diversify your cold email outreach efforts, connect with your audience through various communication channels, and increase your chances of conversion. Whether email, social media, SMS, or other communication methods, Smartlead's multi-channel capabilities ensure you can choose the channels that best align with your outreach strategy and business goals. This way, you can engage with your prospects effectively and maximize the impact of your email outreach.

Email automation FAQs- Smartlead

Do you provide me with lead sources?

Smartlead distinguishes itself from other cold email outreach software by focusing on limitless scalability and seamless integration. While many similar tools restrict your outreach capabilities, Smartlead offers a different approach.

Here's what makes us uniquely the best cold email software:

1. Unlimited Mailboxes: In contrast to platforms that limit mailbox usage, Smartlead provides unlimited mailboxes. This means you can expand your outreach without any arbitrary constraints.

2. Unique IP Servers: Smartlead offers unique IP servers for every campaign it sends out. 

3. Sender Reputation Protection: Smartlead protects your sender reputation by auto-moving emails from spam folders to the primary inbox. This tool uses unique identifiers to cloak all warmup emails from being recognized by automation parsers. 

4. Automated Warmup: Smartlead’s warmup functionality enhances your sender reputation and improves email deliverability by maintaining humanized email sending patterns and ramping up the sending volume. 

5. Multi-Channel Emphasis: Smartlead places a strong emphasis on multi-channel outreach. You can reach your prospects where they are with the LinkedIn outreach feature.   With Smartlead’s cold email automation software, you're always one step ahead in your outreach efforts, enjoying the freedom to scale your initiatives and seamlessly integrate with other tools—all while maintaining a focus on maximizing the impact of your outreach.

Email automation FAQs- Smartlead

How secure is my data with Smartlead?

Ensuring the security of your data is Smartlead's utmost priority. We implement robust encryption methods and stringent security measures to guarantee the continuous protection of your information. Your data's safety is paramount to us, and we are always dedicated to upholding the highest standards of security.

How can I get started with Smartlead?

Email automation FAQs- Smartlead

Getting started with Smartlead is straightforward! Just head over to our sign-up page and follow our easy step-by-step guide. If you ever have any questions or need assistance, our round-the-clock support team is ready to help, standing by to provide you with any assistance you may require. Sign Up Now!

How can I reach the Smartlead team?

Email automation FAQs- Smartlead

We're here to assist you! You can easily get in touch with our dedicated support team on chat. We strive to provide a response within 24 hours to address any inquiries or concerns you may have.

Powerful Automated Email Marketing that Drives Sales.

  • All Features Included
  • No Credit Card Required
  • Free Warmup Included