How to Use Chatgpt for Gmail : A Use Case Guide

Created On:
June 2, 2023
Updated On:
April 26, 2024
ChatGPT for Gmail

Are you ever overwhelmed at the mere thought of diving into your inbox each morning? If you're nodding along, you're not alone. The daily deluge of emails can be a major drain on your time and productivity.

Studies reveal that employees spend 28% of their workweek on managing email inbox—time that could be better spent on high-impact tasks.

However, to alleviate these hassles, conversational AI technologies have introduced tools like ChatGPT. Using this tool, you can delegate repetitive tasks. Moreover, integrating ChatGPT with email allows you to streamline your inbox management, freeing up your time to focus on other priorities.

So let us move ahead in this article and learn about ChatGPT email integration. Additionally, let's also explore how to use ChatGPT for Gmail.

What is ChatGPT?

Before using ChatGPT for Gmail, let us know what ChatGPT is. 

ChatGPT is like a virtual wingman that can help you manage your inbox and revert to your frequent email messages. It always answers your queries to provide information on all the latest trends in the market. 

This AI-advanced language model is typically designed to automate monotonous  and critical tasks in your daily life. This ChatGPT language model uses machine learning (ML) techniques to understand the queries raised by customers and accurately respond to them. The main job of ChatGPT is to ensure that the responses should be free from grammatical or typing mistakes. 


How Do I Use ChatGPT With an Email?

Using ChatGPT for your Gmail can give you much time for your other priority work. It loosens you up from the daily emailing task while it drafts, reverts, and creates outlines of your emails. ChatGPT helps you overcome your writer's block and can work on all kinds of email messages, whether introductory or follow-up emails.

However, the whole process of using ChatGPT for Gmail includes two segments:

1. First is to connect your Gmail account with ChatGPT, and

2. The second one is how to use ChatGPT for composing your emails.

  1. Connecting Gmail With ChatGPT

To start using ChatGPT for your Gmail account, you first need to connect both. You need to follow the below steps to initiate this connection:

Step 1: Install the ChatGPT extension file in your system that can be found in the google chrome store or the add-ons section of Mozilla Firefox. After this text file installation, you can see the ChatGPT extension icon on your browser toolbar.

Step 2: Click on the ChatGPT extension icon from the toolbar and select “Connect with Gmail.” Further, you need to follow the steps to grant access permissions to ChatGPT.

Step 3: Once this connection is made, you can easily use ChatGPT to manage your Gmail inbox. 

  1. Using ChatGPT for Gmail

Once the ChatGPT has been installed in your system to be used for Gmail, you need to follow the below steps:

Step 1: Log into your Gmail account, open the email you want to respond to and click “reply.”

Step 2: Click the ChatGPT extension icon near the “Send” option and sign into your ChatGPT account.


Step 3: After successfully logging in, you can see the “ChatGPT writers page.” Briefly write about what you want to reply to that email and click “Generate email.”


Step 4: Once you get the answer to this query, click on “Insert generated email” to the email content. 

You may also read: 20+ Top Cold Email Tools - Features, Pricing, Pros & Cons (2023) (

How to Use ChatGPT to Write Emails in Gmail

If you have a ChatGPT account ready, let's see how to write emails with ChatGPT. This process can be divided into 2 simple parts: connecting Gmail to ChatGPT and using ChatGPT to write emails.

Install ChatGPT Extension for Gmail

  • Open Gmail: Visit the Gmail web page and log in to your account.
  • Access Settings: Click on the Gear icon (Settings) in the upper right corner and select "See all settings."
  • Navigate to Add-ons: Go to the Add-ons tab and click on "Manage."
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  • Search for ChatGPT: Type "ChatGPT" in the search box and select the "ChatGPT for Gmail" extension.
  • Install Extension: Click on "Install" and then "Continue" to install the ChatGPT extension for Gmail.
  • Allow Access: Select your Gmail account and click on "Allow" to confirm the installation.

Use ChatGPT Writer to Write an Email

  • Compose or Reply to Email: Sign in to your Gmail account, open an email you want to reply to or click on "Compose" to start a new email.
  • Access ChatGPT Writer: Click on the ChatGPT Writer extension icon next to the Send button and log in to your ChatGPT account.
  • Generate Reply: Once logged in, type the context you want to write in the "Briefly enter what you want to reply" section and click on "Generate reply/email."
  • Insert Generated Reply: After generating the reply, click on "Insert Generated reply/email" to copy the response to the email context.
The combination of ChatGPT and Gmail can be used for the following tasks:
Composing Emails: The most common task is to compose emails in everyday English.
Scheduling Meetings: You can schedule meetings in everyday English by clicking "ChatGPT" and then "schedule meeting"; it will compose the meeting invite.
Managing Inbox and Responding to Mass Emails: A challenging task is to manage your Gmail inbox and respond to mass emails.
Responding to Incoming Email Messages: Using the ChatGPT writer's page, you can quickly and effectively generate email responses in everyday English.

Enhance your outreach strategy with ChatGPT + Smartlead. Smartlead empowers you to send unlimited cold emails with features like unlimited email warmups, LinkedIn integration, custom conditional email sending triggers, high-delivery IP addresses, master inbox, A/B testing, and real-time analytics.

With ChatGPT, crafting compelling sales emails, follow-ups, and complete email sequences is a breeze. Seamlessly integrate ChatGPT with Smartlead to optimize your email campaigns and drive increased sales.

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What Are the Benefits of Using ChatGPT With Gmail?

Below are some of the benefits of using Gmail and ChatGPT together:

  • Accurate email replies: The responses generated by ChatGPT are always consistent and look professional too.
  • Improved response time: With the help of combing Gmail and ChatGPT, you can respond to your incoming emails quickly, which helps improve your response time for the email messages as well.
  • Customization: The email replies generated by ChatGPT can be customized later if required. 
  • Cost-effective: No subscription is required for ChatGPT, so this becomes a cost-effective tool for handling your inbox


Final Words

Lastly, ChatGPT is a systematic and powerful tool for managing your Gmail account. It can help you generate specialized email replies and automate tedious and advanced tasks. It typically smoothens the entire email communication process, where everything gets done without your involvement. This is why professionals have been considering this a lot these days. 

Frequently Asked Questions

1. What is the Chrome extension for Gmail ChatGPT?

The Chrome extension for Gmail ChatGPT allows you to access ChatGPT directly within Gmail, enabling you to draft emails, replies, and summaries using ChatGPT's capabilities.

2. Is there a ChatGPT plugin for Outlook?

Currently, there isn't a specific plugin for Outlook. However, you can use ChatGPT in a separate browser tab to draft emails or summaries and then copy them into your Outlook email.

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3. How do you summarize emails in ChatGPT?

To summarize emails in ChatGPT, you can paste the email content into the chat window and ask ChatGPT to provide a summary. For example, "Can you summarize this email for me?"

4. Can you use ChatGPT to respond to emails?

Yes, you can use ChatGPT to draft responses to emails. Simply paste the email content into the chat window and ask ChatGPT to help you compose a response.

5. What is the difference between Google Assistant and ChatGPT?

Google Assistant is a virtual assistant developed by Google, primarily used for voice commands and searches. ChatGPT, on the other hand, is a text-based AI model developed by OpenAI that can assist with various text-based tasks, such as summarizing emails, drafting messages, and providing information.

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

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Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Author’s Details

Tanmay Shukla

Tanmay is a SEO Content Writer at Smartlead. His zeal and enthusiasm in writing led him to the path of being a Content Writer. He has been advancing in this field by possessing more knowledge and skills. His constant endeavor has made him a whiz in SEO, Creative Writing, and driving sales through writing.


Edited by:

Charu Mitra Dubey


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Frequently asked questions

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