Elevating Gmail with ChatGPT: A Game-Changing Integration
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Research shows that employees spend 28% of their daily hours on emails. Like, this is a lot of time they are paying for writing, checking, and then reverting to those mass emails. However, to take the employees out of this hassles, AI technologies have introduced an AI tool known as ChatGPT that can be used for delegating all the repetitive tasks of managing your inbox.
So let us move ahead in this article and learn about how you can efficiently and effectively use ChatGPT for Gmail.
What is ChatGPT?
Before using ChatGPT for Gmail, let us know what ChatGPT is.
ChatGPT is like a virtual wingman that can help you manage your inbox and revert to your frequent email messages. It always answers your queries to provide information on all the latest trends in the market.
This AI-advanced language model is typically designed to automate monotonous and critical tasks in your daily life. This ChatGPT language model uses machine learning (ML) techniques to understand the queries raised by customers and accurately respond to them. The main job of ChatGPT is to ensure that the responses should be free from grammatical or typing mistakes.
How do I Use ChatGPT With an Email?
Using ChatGPT for your Gmail can give you much time for your other priority work. It loosens you up from the daily emailing task while it drafts, reverts, and creates outlines of your emails. ChatGPT helps you overcome your writer's block and can work on all kinds of email messages, whether introductory or follow-up emails.
However, the whole process of using ChatGPT for Gmail includes two segments:
1. First is to connect your Gmail account with ChatGPT, and
2. The second one is how to use ChatGPT for composing your emails.
- Connecting Gmail With ChatGPT
To start using ChatGPT for your Gmail account, you first need to connect both. You need to follow the below steps to initiate this connection:
Step 1: Install the ChatGPT extension file in your system that can be found in the google chrome store or the ass-ons section of Mozilla Firefox. After this text file installation, you can see the ChatGPT extension icon on your browser toolbar.
Step 2: Click on the ChatGPT extension icon from the toolbar and select “Connect with Gmail.” Further, you need to follow the steps to grant access permissions to ChatGPT.
Step 3: Once this connection is made, you can easily use ChatGPT to manage your Gmail inbox.
- Using ChatGPT for Gmail
Once the ChatGPT has been installed in your system to be used for Gmail, you need to follow the below steps:
Step 1: Log into your Gmail account, open the email you want to respond to and click “reply.”
Step 2: Click the ChatGPT extension icon near the “Send” option and sign into your ChatGPT account.
Step 3: After successfully logging in, you can see the “ChatGPT writers page.” Briefly write about what you want to reply to that email and click “Generate email.”
Step 4: Once you get the answer to this query, click on “Insert generated email” to the email content.
You may also read: 20+ Top Cold Email Tools - Features, Pricing, Pros & Cons (2023) (smartlead.ai)
Tips for Using ChatGPT for Gmail
While using ChatGPT for Gmail, you must be aware of the below tips:
- A ChatGPT account is required.
- Login into your Gmail account while writing answers through the ChatGPT writers page.
- Mention relevant instructions about the response you want so that it also appears appropriate for you.
- If required, you should rephrase or recreate the pointers provided by ChatGPT.
What Are the Benefits of Using ChatGPT With Gmail?
Below are some of the benefits of using Gmail and ChatGPT together:
- Accurate email replies: The responses generated by ChatGPT are always consistent and look professional too.
- Improved response time: With the help of combing Gmail and ChatGPT, you can respond to your incoming emails quickly, which helps improve your response time for the email messages as well.
- Customization: The email replies generated by ChatGPT can be customized later if required.
- Cost-effective: No subscription is required for ChatGPT, so this becomes a cost-effective tool for handling your inbox.
For What All Can we Use ChatGPT and Gmail Together?
The combination of ChatGPT and Gmail can be used for the following:
- This combination's first and most common task is to compose emails in the everyday English language.
- The next task that can be done is scheduling meetings in the everyday English language. You need to click "ChatGPT" and then "schedule meeting"; it will compose the meeting invite.
- The next and the most challenging task is to manage your Gmail inbox and respond to the mass emails you want to.
- The next step is to respond to your incoming email messages in everyday English. With the help of the ChatGPT writers page, you can quickly and effectively generate email responses.
Final Words
Lastly, ChatGPT is a systematic and powerful tool for managing your Gmail account. It can help you generate specialized email replies and automate tedious and advanced tasks. It typically smoothens the entire email communication process, where everything gets done without your involvement. This is why professionals have been considering this a lot these days.
Frequently Asked Questions
1. What is the Chrome extension for Gmail ChatGPT?
The Chrome extension for Gmail ChatGPT allows you to access ChatGPT directly within Gmail, enabling you to draft emails, replies, and summaries using ChatGPT's capabilities.
2. Is there a ChatGPT plugin for Outlook?
Currently, there isn't a specific plugin for Outlook. However, you can use ChatGPT in a separate browser tab to draft emails or summaries and then copy them into your Outlook email.
3. How do you summarize emails in ChatGPT?
To summarize emails in ChatGPT, you can paste the email content into the chat window and ask ChatGPT to provide a summary. For example, "Can you summarize this email for me?"
4. Can you use ChatGPT to respond to emails?
Yes, you can use ChatGPT to draft responses to emails. Simply paste the email content into the chat window and ask ChatGPT to help you compose a response.
5. What is the difference between Google Assistant and ChatGPT?
Google Assistant is a virtual assistant developed by Google, primarily used for voice commands and searches. ChatGPT, on the other hand, is a text-based AI model developed by OpenAI that can assist with various text-based tasks, such as summarizing emails, drafting messages, and providing information.
Author’s Details
Tanmay Shukla
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Frequently asked questions
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