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Transitioning from one employment to another is a challenging task for professionals. Every professional is also excited and nervous on their first career day. And here comes the company's task: they need to make the new employee feel welcomed and happy. To do this, companies always welcome their new employees with the help of welcome emails. A well-written welcome email to the new hire makes them happy to be part of the new team.
A hire welcome letter includes the details of what the employee has to do on the first day, their onboarding process, their induction ceremony details, with whom the employee should go ahead and meet, and much more. So let us move ahead and understand how welcome emails are a hit on the first day for new employees.
Once the employee formally accepts the job position, the subsequent communication between the company and the employee is known as the welcome email. This hire welcome mail is sent to the employee by their direct manager, along with some extra relevant information from the HR department.
Such emails mainly include the requirement for some more paperwork for HR or administrative purposes. The employees do not have to work much on their first day; they are better asked to go and meet and spend time with their co-workers and try to understand their work environment. For an example, you can refer to the below list to know what can be included in a hire welcome letter:
Sending welcoming emails or commencing this onboarding process is done by the employer. That can either be the HR member or the manager. Sometimes they work together to welcome the new hire and introduce them to all the various aspects of the business culture.
It is common in organizations that new hires should have one mentor assigned during their onboarding process. This helps ease the process for the employees to understand and feel comfortable while going through the new rock environment. The onboarding process majorly helps with employee engagement.
It is extremely important to welcome the new hire to the team so the employee can be excited to join and be ready to dive into the work. As per the reports, it is proven that a reasonable remote employee onboarding process leads to improved retention by 82% and increases the employee's productivity by 70%.
When you are personally welcoming new hires or sending them welcome emails, think about what you can tell them to keep them calm, to get them to speed up on their work in the team, and, most importantly, to express how happy you are to have them on your team.
Sending a short and simple note to the new hires encourages them to participate in the team from the first day. It demonstrates the company's character, integrity, and willingness to collaborate with the new employee. Sending warm, welcome messages to the new hires displays a positive business culture and appropriate support for the employees.
So, if you have hired new employees in your organization and are unsure how and what to write in their hire announcement message, Below is the appropriate and straightforward template or format of a welcome email for new hires. The four main elements to be included in any welcome email are:
Next, let us look at how that works and does wonders and enhances the organization’s first impression.
This subject line should be positive and personalized to give the employee a personal touch. You can create it in a profound, creative, or funny way. It's all up to you! The main importance is that the subject line should showcase your culture positively and clearly.
You should always use their first and last names when addressing new employees. Or you can use the format and take tips from the biggest email software, SmartLead AI, about how you can write business emails.
Unlike formal emails to clients, welcome emails are a little more flexible. You can simultaneously be creative and funny and use a formal approach while writing to make the remote employee understand their business culture and work. The body mainly consists of two parts:
When understanding how to end a hire letter. you should always go back to the tone with which you started the email. Below are some samples you can add while signing off:
Are you also thinking about what to say or write when someone new joins the ABC company or your team?
No matter how lost you get while writing welcome emails, the following are some best phrases to use that will undoubtedly leave a good impression:
If you are unsure about how and what to write for a great welcome email for your new hires, just check out the below pointers:
Tell the recruits that you are thrilled to have them on board and can't wait for them to join your team. Make sure you use friendly words. Most importantly, while writing these emails, ensure that you are writing in a way that makes them feel that there is a real person on the other side of the inbox.
While the new hires are excited to work with you, that does not mean they are not anxious. So you should always keep the following things in mind while writing these emails:
All the individuals do wonders in their interviews. And when they join a casual company, they think that everybody expects them to be perfect, so while drafting your emails, try to make them understand that it is okay to make mistakes on the first day. Communicate with them in a way that helps to make them calm and more confident. They can slowly and gradually work at speed and implement new ideas in their job profiles, growing professionally.
Just like mentioned above, that makes them feel that a real person is talking from the other side. Give a personal touch to the hire announcement message by using the employee's first name and addressing yourself as I and not WE. It helps in building a stronger connection with the employee.
As we all know, everyone needs an ally. So let the new employees also know that you have their backs. This makes them feel valued within the team.
Ask them if they are feeling good and not nervous. Here you can add some contact details they can use anytime they need help.
Welcome messages are an effective and simple way to leave a positive first impression on new hires. Below are some of the benefits of sending welcome messages to new employees:
Below are some basic examples of employee announcement messages for your new hires:
Bringing in a new fellow employee should never be boring. You should have fun and ensure that the new hire does as well. All that matters is that the new staff are excited to join, prepare, and start running into the ground. Similarly, bringing someone on board your team is a fun task to complete.
Sending out fantastic welcome emails to new members is ideal, or should we say, the more, the merrier. So you can use the ideas presented above to draft and send the best welcome emails to your staff. The new employee on board joining your team is already nervous about their first day, so these emails act as a kickstart for their tough day, and they deserve to start the new job stunningly. In such emails, the two main components are demonstrating your company’s profile and introducing the hires to the other teams.
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