Schedule an Email in Outlook: Windows, Mac & Web

We all know that email is one of the safest and most trusted ways of communication in the market these days. However, it is mainly used for professional purposes, so there can be situations where you would like to send any email at a later date or later. So here comes the phase of scheduling an email in Outlook, which is the most convenient feature for communicating information with others when you want to do that. 

Source: Microsoft

This feature gives you peace of mind that you do not need to put reminders to send any emails; you send them and be assured that the recipient will receive them at a specific time. But when it comes to Outlook, this is a tedious task because of its complex functionality, but it still is a possible action to perform. 

So let us move ahead in this article and learn the process of how to schedule an email in Outlook. 

Options to Schedule an Email in Outlook

For scheduling an email in Outlook, below are the three options:

• Scheduling email in Outlook on windows
• Scheduling email in Outlook on Mac
• Scheduling email in outlook webmail.

1. Scheduling Email in Outlook on Windows

Source: Windows

When you would like to schedule an email in Outlook on your windows computer, it will just take a few clicks such as:

Step 1: Open your Outlook on the windows, and click the "New email” icon. 

Step 2: Draft the context of your email, mention the recipients, and compose the subject line of your email.

Step 3: Go to the "Options" tab and select "Delay Delivery" in the drop-down arrow.

Step 4: Mark the check box, "Do not deliver before."

Step 5: Then specify the date and time you want the email sent from your Outlook.

Step 6: Click "Close" and "Send the message later."

So now, the email will be sent to the recipient on the date and time mentioned by you, and till then, it will be in your outlook outbox folder. 

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2. Scheduling Email in Outlook on Mac

Source: Outlook

When you would like to schedule an email in Outlook on your Mac, it will just take a few clicks, such as:

Step 1: Open your Outlook app on your Mac, and click "New message."

Step 2: Draft your email, add the recipients, and then compose the subject line of your email.

Step 3: Click on the arrow just right to the "Send" icon (at the top-left corner) and click on the "Send Later” icon. 

Step 4: Specific the date and time when you would want to send the emails.

Step 5: Click on the "Send” icon. 

The email will be saved in your "Drafts" folder until your email is scheduled. However, if you ever change your mind and want to Cancel the email, you can do it. Go to the "Drafts" folder and tap "Cancel Send."

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3. Scheduling Email in Outlook Webmail

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Source: Microsoft

When you would like to schedule an email in Outlook on the webmail or browser version, it will just take a few clicks, such as:

Step 1: Open the outlook webmail or the browser version URL, and click on "New Message" from the top-left corner.

Step 2: Draft your email, add the recipient and compose the subject line of your email.

Step 3: To schedule this email, click on the arrow to the right of the "Send" button and click on "Send Later."

Step 4: Specify when you want to send this email to the recipient.

Step 5: Click on "Send."

The email will be saved in your "Drafts" folder until your email is scheduled. However, if you ever change your mind and want to Cancel the email, you can do it. Go to the "Drafts" folder and tap "Cancel Send."

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Benefits of Email Scheduling in Outlook

Below are some of the advantages of using this fantastic feature of Outlook to schedule emails for later dates & times:

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1. Send Emails Even if Your System is Switched off: Once you schedule your email, Outlook will send your email to the recipient, even if you are offline or away from your system. 

2. Easy to Use: In Outlook, scheduling emails is easy to perform with just a few clicks but with lots of concentration on later dates and times. 

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3. Email Open Rate: When you schedule your emails for a later date and time, it also sends you a notification when the recipient receives and opens up your email.

4. Multiple Email Scheduling: Outlook allows you to schedule multiple emails with multiple recipients at any date or time. You must compose and personalize the emails; it will all be done by Outlook.

Source: Unsplash

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5. Time-Saving: This feature saves a lot of time when you have a lot of other work, along with email sending or receiving. So scheduling multiple emails in just one to go beforehand saves time, gives you time to perform other activities, and increases your productivity. 
   

6. Avoids Typo Errors: When you schedule emails, you are not drafting your email in any hurry, so there is no room for errors or other mistakes. 

7. Template Management: Primarily when you work with US or UK clients, they are particular about their mail templates. So, now there is no need to wake up late at night and send emails to them; schedule those emails with respective templates and click "Send Later."

Best Practices to Follow for Email Scheduling in Outlook.

Now we know the benefits of email scheduling, so we can make the most of it by also following the standard best practices to get the best results:

• Segment or organize your emails and their respective recipients.
• Be aware of the exact date and time you want the recipient to receive and respond to the email.
• Do not send repetitive emails so you won't land in spam folders.
• So now, with the right approach, start scheduling your emails in Outlook. 

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Final Words

With this feature, there is no need to work till late or wake up early to send important emails. You can simply schedule your emails and make yourself stress and worry-free. This is the most beneficial feature of email management for all professionals, marketers, and recruiters. 

Along with being an efficient and convenient feature, the email scheduling process helps the sender to track the email delivery, email open, and email reply rates. 

However, the outlook app still needs to enable this feature, so you can use the desktop or laptop version to perform this activity. 

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