Gmail IMAP Setting: Step-by-Step Guide

Created On
January 20, 2023
Gmail IMAP Setting

Gmail is a widely-used email service provided by Google. It allows users to access their email messages from multiple devices and locations. To access your Gmail messages on a third-party email client, such as Microsoft Outlook, you need to set up the account using the Internet Message Access Protocol (IMAP) settings.


IMAP is a protocol that allows users to access their email messages on a remote server while keeping the messages on the server even after they are downloaded to a local device. This allows users to access their email messages from multiple devices and ensures that any changes made on one device will be reflected on all other devices.

Step-by-Step Instructions for Setting up IMAP on Office 365 Outlook

Here are the steps to configure your Gmail account on Microsoft Outlook using IMAP:

  1. Open Outlook and click on the File tab.
  2. Select the Info tab and click on the Add Account button.
  3. Enter your full Gmail email address and click on the Advanced options button.
  4. Select the Let me set up my account manually option and click on the Connect button.
  5. Select the IMAP option as the account type and enter the following server information:
  6. Incoming mail server:
  7. Outgoing mail server:
  8. Enter your full email address and password for both the incoming and outgoing mail servers.
  9. Click on the More Settings button and select the Outgoing Server tab.
  10. Select the My outgoing server (SMTP) requires authentication option and click on the OK button.
  11. Click on the Test Account Settings button to ensure that your account is configured correctly.
  12. Finally, click on the Next button and then on the Finish button to complete the setup.
NOTE: Some versions of Outlook may require you to use SSL (Secure Sockets Layer) to connect to the incoming and outgoing mail servers. If prompted, select the Use the following type of encrypted connection option and select SSL.

Also, be aware of your google account security settings as if it's not allow less secure apps, it may cause problems while configuring.


It is important to note that IMAP and Post Office Protocol (POP) are two different protocols that can be used to access email messages on a remote server. POP is an older protocol that downloads email messages to a local device and removes them from the server. This means that the email messages are unavailable on other devices, and any changes made on one device are not reflected on other devices.

You may also like: Office 365 SMTP Settings


In summary, setting up Gmail IMAP on Outlook allows you to access and manage your Gmail messages from your Outlook account, enabling you to keep all your emails in one place. It also allows you to access your emails from multiple devices, with all changes being synced across all devices. Remember to follow the steps outlined above for a successful setup and follow the safety guidelines of your google account.

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

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Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Author’s Details

Tanmay Shukla

Tanmay is a SEO Content Writer at Smartlead. His zeal and enthusiasm in writing led him to the path of being a Content Writer. He has been advancing in this field by possessing more knowledge and skills. His constant endeavor has made him a whiz in SEO, Creative Writing, and driving sales through writing.


Edited by:

Charu Mitra Dubey


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