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I hope this email finds you well.
I hope you’re doing well.
Good morning!
The above sentences are probably the most common email opening lines. You might receive 10 to 20 messages every day starting with these sentences.
While such openings are polite and do the job, they aren’t the best ways to start a conversation anymore. Why so?
Gone are the days when people received one or two messages in their inboxes. In today’s emailing world, an opening line must intrigue the reader to read till the end of the mail.
A perfect email opening sentence should be an ice-breaker and, at the same time, make the reader curious. Read ahead to find 99 ways to begin an email. To find tips on how to write one, scroll down.
Opening lines are the first sentence in an email, which means it's the very first step in pushing the recipients towards the CTA. I understand writing opening lines can be tricky. So, I have listed 99 different opening sentences for various purposes ready to steal right away.
The email recipients include business owners, CEOs, COOs, founders, managers, potential customers, etc. The classic ways to start a B2B email correspondence are:
Receivers include managers, employees, bosses, co-workers, interns, etc. Mails for in-office chats must be formal, polite, helpful, and friendly in tone. Some examples are:
Mails written to subordinates or employees must be respectful and professional. Find 10 samples below for a friendly email exchange.
The email recipients for networking or outreach emails include business owners, CEOs, COOs, founders, managers, influencers, solopreneurs, etc.
You can also use a few of them for email marketing.
The receivers of welcoming mails are new hires, subscribers, customers, clients, etc. Despite using a professional tone, you should also sound enthusiastic and motivating.
Use the below lines while writing messages to your email list.
Follow-up messages or quick responses must be respectful and professional. It should be able to convey your email message without bothering the recipient. Find 10 examples of starting a friendly email to get positive responses.
Funny emails can catch one’s attention faster than regular, formal ones. If implemented properly, humorous opening lines can badge replies from unbelievable addresses.
You can use the below lines for both personal emails and email marketing campaigns.
There are two primary things to start a business email
A salutation or email greeting phrase is the part where you say “Dear, Jon” or “Hey, Jon”. Now, if Jon is your Boss, can you call him “dear”?
I understand it can be confusing to pick the right salutation. So, here’s a quick table to make things easier for you.
Tone of the Email Salutation
Official Dear, Mr. Bean [Dear, Last Name]
Polite Dear, Pam [Dear, First Name]
Business Casual Hello, Moira [Hello, First Name]
Casual Hey, Peter [Hey, First Name]
Informal Hi, Shrek [Hi, First Name]
Tip: If you aren't aware of the recipient’s gender, go with “Dear, Jon Snow”.
Never use “Sir/Madam”, “Hey”, or “To Whom it may concern”. These are too formal and overused that almost sound rude.
After picking the salutation, it’s time to come up with an intriguing first sentence to create an effective email conversation. Here are four things to keep in mind while writing email opening sentences.
TBH, nobody has spare time to read emails. Reveal your motif on the very first line. It’s always better to offer something in the starting sentence. For instance:
Can I buy you a cup of coffee?
While you’re literally offering something here, it doesn't always have to be the case. Sometimes, you can also offer compliments.
I really admired your article on so-and-so topic.
In the case of sales mails, you can offer your product/service by saying how it can help.
Our latest product/service can increase your sales by 5x.
Beginning sentences also work if they can make the recipient curious. All you have to do for this is ask the right question, preferably something related to their work/industry.
Did you know {statistics/news}?
Or
Is XYZ a priority for your company?
However, it doesn’t always have to be a question. It can also be a statement/fact that makes the reader intrigued.
We recently worked with {company} and helped them achieve {goals}.
While intriguing the reader should be your goal, a token of appreciation always works the best. Take this personal approach when you feel blank and out of ideas. For example:
Congratulations on {so-and-so achievement}!
Or
I see that you recently got promoted…
A perfect email opener aims to break the ice, especially for cold emails. Try to say something related to the recipient’s business/work or previous purchase or ask icebreaker questions. Such as;
I noticed your company recently…
Or
I noticed your profile recently at…
Opening lines are the most important part of the content after the email subject lines. It tells the reader about the sender, their intention, and what they can offer.
A perfect email starting sentence will break the ice and make the reader intrigued enough to read the rest of the email body. So, think it through before writing one.
If you’re blank, remember that it’s not you. It happens to many, including experienced working professionals and mature business people. Also, you always pick one from an email template.
With this, I bid you farewell! See you in the next blog!
A professional email must start with a formal salutation. If the recipient is an experienced, senior professional than you, then begin with “Dear, Mr/Mrs/Miss [Last Name]”. In case of genderless salutation, go with “Dear, [First name Last name].
If the reader of the mail is junior in terms of work experience, go with “Hello, [First name]”. While writing informal emails, one can start with “Hey” or “Hi”.
For formal mails, the starting sentences can be:
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We don’t offer mailboxes yet. You need to get your own dedicated list of mailboxes using popular providers like Gmail, Outlook, Zoho, and others that exist in the market. Once you get them, follow our detailed guides to connect them quickly.
Absolutely, one of our most popular guides can be found right here. It's been used by a large percentage of users to go from zero to cold emailing experts. Covering all topics from email infrastructure to copywriting and lead sourcing.
No, Smartlead has over 200,000 highly reputed mailboxes connected. The advantage you get along with naturalized AI conversations is access to aged domains you will never find in any warmup tool.
It is used popularly by agencies to automate their entire lead generation process as well as to connect Smartlead to external tools to push and pull data from. You can also connect to 1000s of apps using Zapier.
Anyone that can close deals from demos will succeed with Smartlead. It works for Sales companies, Marketing agencies, SaaS businesses, Recruitment, and offline companies (like construction).
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