Present your message professionally with heads-up emails

Want personalized email campaigns that accelerate business growth? Create a heads-up email template that helps you achieve business goals and outshine your competitors. 

A heads-up email is written informally to remind the clients about the proposal. A heads-up email template is created to deliver your confirmation over certain information or an issue. Let's look at some ideal ways to make your heads-up email more helpful.

Sample Heads-Up Email Template

Subject: Heads up

Hi {recipient name},

I just wanted to give you a heads-up about  the upcoming project. 

It's nothing to worry about, but I wanted to make sure you were aware.

I'll be sure to keep you updated on anything else that might happen. Thanks for being such a great customer!


{Sender's name}

Why does this template work?

  • This email template is an excellent example of how to avoid being too formal.
  • The email sender should be the first person in the email, and the receiver should be the second person. This includes any company names or titles.
  • The closing paragraph can thank them for their time and reiterate your request that they reply back with their answer by a given date. You can also specify when you'll follow up with them if they do not respond before then.

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Heads-up Email Template

Best practices for heads-up email

Best practices to get fluent with heads-up emails.

  • Be polite in the introduction line and use informal lines to grab attention. For example, 'Hey! I hope you are doing fine.'
  • In the body of the heads-up email template, use more simple yet informative phrases. The body should be concise and should draw the reader’s attention.
  • Always end the email by expressing your gratitude. Don't exceed it in many words. It reflects that you respect their time. 

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Take away tips for campaign creation with outlook email templates:

Some essential techniques to remember while constructing a heads-up email template:

  • Begin in a friendly manner and ask how they are doing. Undoubtedly, the format of the heads-up email is informal, but you need to carry on with professionalism.
  • Put effort into personalizing your emails. It gives the client a unique experience. Personalization helps you instantly connect with the audience.
  • Sounding confident in the emails is necessary. automates the flow of email, which looks more engaging. You can create 1000+ personalized emails on this platform.
  • Express your gratitude to the other person who delivered you the email. For example, ‘Thanks for your time.’


How do you send a heads-up email template?

When you want to offer or receive knowledge, another way to say it is to use the term "let": Tell me how much time you'll need for that project, please. Consider receiving an email from your manager as your business relocates to a new location.

How to express a heads-up in the email?

When you want to share or receive information, you can use the term "let" to indicate a heads-up email.

Can you just say heads-up?

No, you should offer a warning before something happens so that you can generally prepare for it.

Is it correct to say, 'Hey! Just a heads-up' in emails?

When you need to alert someone, you use the interjection "heads up." The actual caution you provided the person was a heads-up. Giving someone a heads-up is a phrase that frequently uses this.

Frequently asked questions

General Questions

Can I import a CSV file into an already running campaign?

Yes, you can import a CSV file into an already running campaign. To do so, follow these steps:

1. Go to the campaign that you want to import the CSV file into.
2. Click on "Edit campaign" to access the campaign settings.
3. Look for the option to upload a CSV file and click on it.
4. Choose the CSV file from your computer that you want to import.
5. Map the fields and Choose/associate a client. The system will process the CSV file and import the data into the campaign.

By importing a CSV file, you can update the campaign with new leads without interrupting the campaign's flow.

Is it possible to connect Outlook via OAuth?

Yes, it is recommended to connect Outlook via OAuth. OAuth (Open Authorization) is an industry-standard protocol that allows applications to access user data on various platforms, including Outlook, without requiring the user to share their login credentials. By connecting Outlook via OAuth, you enhance security and ensure a seamless and secure integration between your application and Outlook.

How can I connect Outlook using OAuth?

To connect Outlook using OAuth, follow these steps:

1. Open your email accounts module in Smartlead
2. Look for the option to add accounts and select it.
3. Choose Outlook as the email provider you want to connect.
4. Clicking on the Outlook logo will redirect you to the Outlook login page.
5. Enter your credentials and log in to your Outlook account.
6. Follow the prompts to authorize the application to access your Outlook account using OAuth.
7. Once the authorization is complete, your application will be connected to Outlook via OAuth, enabling secure access to your Outlook emails and data.

By following these steps, you can establish a secure and authenticated connection between your application and Outlook, ensuring seamless integration and access to your email account.

Why am I experiencing delays in fetching emails from my ESP to MI?

If you are experiencing delays in fetching emails from your Email Service Provider (ESP) to the Master Inbox (MI), there could be a few reasons for this. It is important to note that fetching emails from the ESP to the MI can take some time due to various factors such as network latency, ESP server load, and the size of the email inbox. Here are some points to consider:

1. Time interval: The Master Inbox usually fetches emails at regular intervals, which can range from 5 to 55 minutes. This interval allows the system to retrieve and process new emails periodically.

2. Fetch replies button: If you need to fetch replies immediately, you can use the "Fetch replies" button available in the Master Inbox. Clicking on this button triggers an immediate fetch of replies from your ESP's email inbox folder.

If the delays persist or you encounter any issues with fetching emails, it is recommended to reach out to the Smartlead support team for further assistance.Please note: 

Filtering or rules: Review any filtering or rules set up in your ESP that could potentially affect the delivery of emails to the MI. Ensure that emails are not being automatically sorted, archived, or blocked based on certain criteria.

Why doesn't categorizing leads, such as "Not interested," stop campaigns for them?

Categorizing leads, such as marking them as "Not interested," does not automatically stop campaigns for those leads. The purpose of lead categorization is to classify and organize leads based on their specific attributes or actions. However, categorizing a lead as "Not interested" does not halt the campaign because the system relies on replies from leads to determine if a campaign should be stopped.

In most cases, when a lead categorizes themselves as "Not interested," they may choose not to reply to the email or take any further action. As a result, the campaign continues until it reaches its completion or encounters other stopping conditions.

It's important to note that when a lead does reply to an email, the system recognizes the response and stops the campaign for that particular lead. Therefore, replies from leads serve as the primary trigger to stop campaigns rather than lead categorization alone.

In some cases,A lead might have to be categorized for various reasons even if they do not intend to reply, such as organizing their inbox or indicating their preference. Such categorization does not automatically stop the lead from receiving further emails in the campaign. In such cases the emails have to stopped manually

What type of business can use Smartlead?

No, you get access to unlimited email accounts and warmup accounts without having to pay per account. This will let you scale your email outbound and without paying a penny more.

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