Friendly Reminder emails: To Keep your Customers Updated

Do you want to create a friendly reminder email without sounding rude or pushy to your colleagues? Here is how you can do it.

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Introduction

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We use a friendly reminder email template to remind someone about the meetings, events, or other crucial programs. Such emails are significant at workplaces as you don't want any employees to miss the deadline or schedule meetings.

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Enlisted below are some tips and practices that will help you to land a polite yet actionable tone through emails:

Friendly Reminder Email Template Sample

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Subject: It's time for your monthly report

Hi {recipient name},

Just a friendly reminder that it's high time for your monthly report!

Please contact us to reschedule if this is not possible.

We look ahead to hearing from you soon!

Thanks,

{sender name}

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Why does this template work?

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• This template is designed to be as friendly and as personal as possible. It might seem like a basic email, but it has a lot of customizations that make it work well for this particular situation.

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• The template outlines the recipient's steps to get back on track with their goal. It also provides a friendly reminder that this is not an all-or-nothing but a process that will take time and effort.

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• Friendly reminder emails are the best way to remind customers of overdue payments, appointments, and other tasks. These reminders are usually sent to the customer a few days before the due date.

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Best practices for friendly reminder 

• While sending a friendly reminder email template to colleagues, always keep it on-point and polite.

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• Don't use language that reflects impatience through emails. 

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• Your emails should land at the perfect time as a friendly reminder email to remind someone about an upcoming event, so they are not late.

Want to use reminder email templates? Use them from here.

Takeaway tips to remember while creating friendly reminder emails:

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• The email's subject should hint at the action the recipient needs to take. For example, "Important Reminder."

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• Begin the body of the email with greetings. Follow the rest of the email with a professional and gentle tone.

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• Once you send an email, follow-up is essential. Smartlead.ai is the platform that offers automatic follow-up emails to colleagues and clients.

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• Conclude the email with gratitude and express how valuable their time is to you. Also, include a benefit of doubt statement. 

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FAQ

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How do I politely send a reminder email?

Select a pertinent subject line. An effective email subject line is essential. Welcome the recipient. When sending a courteous reminder email, a salutation is essential, just as a subject line. Begin with the formalities. Cut to the chase.

What do you say in a friendly reminder email?

“I appreciate you taking the time to consider this.”

“Thank you for giving this project top priority.”

“I value your work as we complete our proposal.”

Can we use a gentle reminder in email?

An email sent in advance of an event, such as a gentle reminder that a meeting is approaching, can serve as a reminder email in one of two ways. An email sent after something hasn't happened is a reminder that an invoice is past due for payment.

Can you start a sentence with a friendly reminder?

First Sentences: Given that this is a friendly reminder, it is advisable to begin the message with something encouraging. This avoids making your message look overly harsh. If you're falling short for words, try saying something pleasant like "I hope you are doing well."

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