One of customer service's essential tasks is sending confirmation emails for appointments to your customer. Not sending a confirmation email shows your unprofessionalism and can affect your revenue.
A confirmation email is an excellent way to send a reminder and stay in touch with your prospects. This write-up will teach you how to write an appointment confirmation email. We've also added a sample template for you; feel free to download and use it.
Let's look at the sample email template to learn how to compose an appointment confirmation email. Also, we have added best practices, a few tips, and FAQs to step up your email outreach game.
Subject: {DAY} {MONTH} Appointment
Hi {recipient name},
We have accepted your request for an appointment for {event name} on {DATE} at {TIME}. We are excited to have you coming. Please find the agenda and registration details below.
Our scheduler will be in touch with you to confirm the appointment.
Thank you,
{sender name}
Template rating on a few factors:
· Number of words (53)
· Social proof (9/10)
· Introduction (8.5/10)
· Fluff (2/10)
· Large paragraphs (1/10)
· Single CTA (7/10)
· Potential to convert (8/10)
· Spam word use (0/10)
· Complex sentence use (0)
In all cases, you should send appointment confirmation emails immediately. It shows professionalism and your eagerness to collaborate with them.
It would help if you congratulated them first. Then add all the necessary details, including the time and date of the appointment. Mention the location and contact details, and give them an option to cancel the meeting as well.
It is advised not to do marketing in an appointment confirmation email. However, in some industries, it is an added feature to their services. Suppose you offer flight ticket booking services; you can show ads to book hotels or cabs in the confirmation email itself.
Active leads are the contacts you upload in Smartlead, similar to contacts in HubSpot; if you upload 1000 leads to a campaign, they are considered 1000 active leads. If you upload similar leads to a new campaign, they are not considered a “new active lead” as they already exist in our system.
We don’t offer mailboxes yet. You need to get your own dedicated list of mailboxes using popular providers like Gmail, Outlook, Zoho, and others that exist in the market. Once you get them, follow our detailed guides to connect them quickly.
Absolutely, one of our most popular guides can be found right here. It's been used by a large percentage of users to go from zero to cold emailing experts. Covering all topics from email infrastructure to copywriting and lead sourcing.
No, Smartlead has over 200,000 highly reputed mailboxes connected. The advantage you get along with naturalized AI conversations is access to aged domains you will never find in any warmup tool.
It is used popularly by agencies to automate their entire lead generation process as well as to connect Smartlead to external tools to push and pull data from. You can also connect to 1000s of apps using Zapier.
Anyone that can close deals from demos will succeed with Smartlead. It works for Sales companies, Marketing agencies, SaaS businesses, Recruitment, and offline companies (like construction).
We do not provide you with leads. You will need to use other data providers. These leads can be automatically added to Smartlead using our API or bulk uploaded via our CSV upload system.
We're building native integrations with Hubspot, Salesforce, Close, Pipedrive, and many more. The best part, due to our open API and Webhook infrastructure, you can connect to any CRM in the world without an issue.
You can add an unlimited number of team members, as well as assign them roles and authority access.
Yes, it's common for many people to move to Custom plans after a few weeks. You can view all the options for up to 10M leads on the subscription page once you sign up for free.