Top 10 Email Signature Generator Tools (2024)

Created On:
January 16, 2024
Updated On:
January 18, 2024
Best signature generator

Ever get an email that’s spot-on in the words department but falls flat with a less-than-impressive signature? Or maybe the opposite happened – a basic email turned into something memorable thanks to a killer signature. If you know what I mean, you get why I’m fascinated by email signatures.

It’s kind of funny how this small detail tends to be underrated, but it's secretly the MVP of email communication. The main purposes of including email signatures are lead generation (18.8%), promoting social media presence (15.86%), and building an email newsletter list (10.2%). (Source: HubSpot1)

Yeah, email signatures are a big deal, highlighting the importance of keeping things consistent and impactful in our digital conversations. In this article, we will look at some of the best signature generator tools.

Top 10 Best Signature Generator Tools

1. Free Email Signature Generator by Smartlead

Email Signature Generator tool by Smartlead offers a seamless solution for crafting impactful email signatures to elevate your outreach strategy. With a user-friendly interface, it streamlines the process in just two easy steps.

Choose from a variety of templates to personalize your signature's appearance, then customize it to align with your unique preferences.

This tool is a Deliverability Booster, ensuring your emails make a lasting impression. Below is an example of an email signature I created using this tool:

Key features include:

  • Simple and effective signature creation in two steps.
  • Diverse template selection for personalized signatures.
  • Customization options to tailor signatures to individual needs.
  • Free to use, making it accessible for all users.
  • Enhances deliverability for a more professional email presence.
  • User-friendly interface for a seamless experience.

2. HubSpot Email Signature Generator

HubSpot Email Signature Generator tool provides a straightforward approach to creating polished email signatures. With an intuitive interface, users can effortlessly choose a template and customize it to their liking.

Below is an example of a signature I generated using this tool.

Key features include:

  • Simple template selection and customization for ease of use.
  • Integration of custom fields for personalized signatures.
  • Color customization to match your brand's aesthetic.
  • Inclusion of CTAs in signatures for enhanced engagement.
  • Intuitive interface for a user-friendly experience.
  • Best signature generator for those seeking a professional and customizable signature solution.

3. WiseStamp

WiseStamp stands out as a professional email signature tool, empowering users to transform their emails into powerful marketing tools. With an emphasis on brand unification, WiseStamp offers a custom email signature designer for a professionally curated look.

Below is an example of an email signature generated using WiseStamp. To remove branding, you might have to sign-up for the paid plan.

Key features include:

  • User-friendly email signature designer with customizable layouts, fonts, colors, and image shapes.
  • Seamless installation in Gmail, Outlook, and other platforms using advanced technology.
  • Unlimited signatures for comprehensive personalization.
  • Option to remove WiseStamp branding for a more professional appearance.
  • Ability to add animation and effects to enhance visual appeal.
  • Convenient export options to iPhone, Outlook, and more.

Paid plans start from $5.80 per month, offering Premium Templates and advanced style options.

4. MySignature

MySignature is a popular Free Email Signature Generator tool, that empowers users to elevate their personal brand through professional and branded email signatures without the need for technical expertise.

Compatible with Gmail, Outlook, Apple Mail, Thunderbird, and Office 365 clients, this online tool offers:

  • Effortless creation of professional and branded email signatures.
  • Compatibility with major email clients, ensuring widespread usability.
  • Email tracking feature for Gmail, providing insights into email opens and link clicks.
  • Easy setup and usage, seamlessly integrating into daily email communication.
  • MySignature extension for crucial insights and timely response preparation.
  • In-depth analytics tracking clicks on links, banners, images, and buttons.

For advanced features such as comprehensive analytics and extended customization options, you can subscribe to a paid plan that starts from $6 per month for a single user.

5. Mention Free Email Signature Generator

The Free Email Signature Template Generator by Mention simplifies the process of crafting custom email signatures. The process of generator signature is very simple, conversational, and intuitive. Once done, you will get the email signature delivered to your preferred inbox, like I received mine, below:

This user-friendly generator offers the following:

  • Six different templates to choose from, catering to diverse preferences.
  • Easy input of information such as name, email address, phone number, job title, company, website, and address.
  • Inclusion of links to Facebook, Twitter, LinkedIn, and Instagram for a comprehensive social presence.
  • Customization options for theme color, text color, social icons color, and font.

This tool streamlines the creation of personalized email signatures, making it accessible for users without design expertise.

6. Email Generator by Zoho

Zoho's Email Generator provides a seamless and free solution for generating diverse email signatures. With a range of templates available, users can easily create a signature of their choice.

Below is an example of an email signature I generated using Zoho. The process is pretty simple, and you can simply copy and paste the signature.

Key features include:

  • One-click generation of email signatures for a quick and efficient process.
  • Multiple signature styles are offered through various templates.
  • Full customization with non-mandatory fields, allowing users to tailor their signatures extensively.
  • Comprehensive components available, including name, position, email address, profile picture, organization name, designation, phone number, address, website link, and social media handles.

Zoho Toolkit's Email Generator ensures flexibility and ease of use, enabling users to craft unique and personalized email signatures effortlessly. Explore the variety of templates and customization options for a signature that suits your style and professional needs.

7. Woodpecker

Woodpecker, a user-friendly and free email signature generator tool, simplifies the process of creating professional email signatures. It is a valuable tool if you are seeking a simple yet effective solution for creating and customizing email signatures.

Key features include:

  • Diverse range of templates, ensuring your email signature aligns with your style and preferences.
  • Customize fields to include essential information. Woodpecker allows you to add new styles and fields for a personalized touch.
  • Simple setup process, allowing you to create a polished and professional email signature quickly and hassle-free.
  • Ensure a unified and professional appearance across all communications.

8. Gimmio

Gimmio is another best signature generator tool that streamlines the process of creating professional email signatures. With an intuitive interface and advanced customization options, Gimmio ensures a polished and personalized email signature creation experience.

The process to create an email signature is pretty simple and straightforward. You can select the layout and edit individual elements. Once done, simply copy the signature and use it. An example is given below:

Key features include:

  • Intuitive design for effortless navigation.
  • Adjust fonts, colors, and layouts to align with your brand's identity.
  • Include links to your social media profiles, enhancing your online presence and facilitating easy connections.
  • Optimized signatures for mobile devices, ensuring a polished appearance across various platforms.

With Gimmio, you can create eye-catching, professional email signatures effortlessly, leaving a lasting impression on recipients.

9. is a robust signature maker for email and offers powerful visual drag-and-drop editor for HTML email signatures, ensuring simplicity and consistency across your team.

Here’s an email signature I created using this tool. You can also create a free account to be able to upload images or to save your progress.

Key features include:

  • You can change colors, fonts, and spacing and add various fields effortlessly.
  • Choose from a range of templates as a starting point for your email signature, providing a foundation for customization.
  • Maintain uniformity across your entire team with the ability to save and share custom email signature generator links.
  • It is a free email signature generator for Outlook and is also compatible with Gmail, Apple Mail, iPhones, Thunderbird, and any email client supporting HTML signatures.

10. Newoldstamp

Newoldstamp is one of the best signature generator tools designed to streamline and automate company email signatures. Elevate your brand through email signature marketing and personalized calls-to-action in every communication.

Check out this email signature example I made using the tool. If you want to create and tweak signatures, just keep in mind that you'll need to sign up for one of their paid plans to use them. If you're part of a big company or on the lookout for professional email signatures, it might be worth exploring them!

Key features include:

  • Automates the creation and management of email signatures.
  • Personalized calls-to-action, maximizing engagement and marketing potential.
  • Integrates with major email clients and mobile devices, supporting Google Workspace, Exchange, and Microsoft 365.
  • Manage all email signatures conveniently from a single dashboard.
  • Incorporate banner campaigns directly into your email signatures.

The paid plans start at $117 charged annually.

Statistics Source:


Email Signature FAQs

Q.1 Why are email signatures necessary?

Email signatures serve as a digital business card, providing essential contact information and reinforcing your professional identity. They enhance brand visibility, maintain consistency, and contribute to a polished and credible online presence.

Q.2 Can I customize my email signature for different purposes?

Absolutely! Many email signature generators, like those mentioned earlier, allow extensive customization. You can tailor your signature for various contexts, adding specific details or calls to action depending on the nature of your communication.

Q.3 Are there any best practices for creating an effective email signature?

Yes, some best practices include keeping it concise, ensuring a professional design that aligns with your brand, and incorporating clickable elements such as email addresses and social media icons. Mobile-friendly formatting and regular updates are also recommended.

Q.4 Do email signatures work on all devices and email clients?

Most email signature generators ensure compatibility with major email clients and mobile devices. However, it's essential to test your email signature across different platforms to guarantee a consistent and professional appearance for all recipients.

Q.5 How do email signature banner campaigns contribute to marketing?

Email signature banner campaigns leverage the prime real estate of your email signature to promote marketing initiatives. Whether it's showcasing promotions, events, or key messages, these banners increase marketing and sales conversions by reaching your audience directly through your everyday email communication.

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

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Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Author’s Details

Priya Abraham

Priya is an experienced content writer and editor, known for crafting SEO-optimized blogs with a unique perspective. Specializing in creating valuable content that delivers tangible outcomes, Priya is passionate about leveraging the power of words to enhance online presence and credibility.


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Frequently asked questions

General Questions

What is Smartlead's cold email outreach software?

Email automation FAQs- Smartlead

Smartlead's cold email outreach tool helps businesses scale their outreach efforts seamlessly. With unlimited mailboxes, fully automated email warmup functionality, a multi-channel infrastructure, and a user-friendly unibox, it empowers users to manage their entire revenue cycle in one place. Whether you're looking to streamline cold email campaigns with automated email warmups, personalization fields, automated mailbox rotation, easy integrations, and spintax, improve productivity, or enhance scalability with subsequences based on lead’s intentions, automated replies, and full white-label experience, our cold email tool implifies it in a single solution.

How does the "unlimited mailboxes" feature benefit me?

Email automation FAQs- Smartlead

Our "unlimited mailboxes" feature allows you to expand your email communications without restrictions imposed by a mailbox limit. This means you won't be constrained by artificial caps on the number of mailboxes you can connect and use. This feature makes Smartlead the best cold email software and empowers you to reach a wider audience, engage with more potential customers, and manage diverse email campaigns effectively.

What do you mean by "unibox to handle your entire revenue cycle"?

Email automation FAQs- Smartlead

The "unibox" is one of the unique features of Smartlead cold email outreach tool, and it's a game-changer when it comes to managing your revenue cycle. The master inbox or the unibox consolidates all your outreach channels, responses, sales follow-ups, and conversions into one centralized, user-friendly mailbox.

With the "unibox," you gain the ability to:
1. Focus on closing deals: You can now say goodbye to the hassle of logging into multiple mailboxes to search for replies. The "unibox" streamlines your sales communication, allowing you to focus on what matters most—closing deals.

2. Centralized lead management: All your leads are managed from one central location, simplifying lead tracking and response management. This ensures you take advantage of every opportunity and efficiently engage with your prospects.

3. Maintain context: The "unibox" provides a 360-degree view of all your customer messages, allowing you to maintain context and deliver more personalized and effective responses.

How does Smartlead ensure my emails don't land in the spam folder?

Email automation FAQs- Smartlead

Smartlead, the best cold email marketing tool, ensures your emails reach the intended recipients' primary inbox rather than the spam folder. 

Here's how it works:
1. Our "unlimited warmups" feature is designed to build and maintain a healthy sending reputation for your cold email outreach. Instead of sending a large volume of emails all at once, which can trigger spam filters, we gradually ramp up your sending volume. This gradual approach, combined with positive email interactions, helps boost your email deliverability rates.

2. We deploy high-deliverability IP servers specific to each campaign. 

3. The ‘Warmup’ feature replicates humanized email sending patterns, spintax, and smart replies.
4. By establishing a positive sender reputation and gradually increasing the number of sent emails, Smartlead minimizes the risk of your emails being flagged as spam. This way, you can be confident that your messages will consistently land in the primary inbox, increasing the likelihood of engagement and successful communication with your recipients.

Can I integrate Smartlead with other tools I'm using?

Email automation FAQs- Smartlead

Certainly, Smartlead is designed for seamless integration with a wide range of tools and platforms. Smartlead offers integration with HubSpot, Salesforce, Pipedrive, Clay, Listkit, and more. You can leverage webhooks and APIs to integrate the tools you use. Try Now!

Email automation FAQs- Smartlead

What type of businesses sees the most success with Smartlead?

No, there are no limitations on the number of channels you can utilize with Smartlead. Our multi-channel infrastructure is designed to be limitless, allowing you to reach potential customers through multiple avenues without constraints.

This flexibility empowers you to diversify your cold email outreach efforts, connect with your audience through various communication channels, and increase your chances of conversion. Whether email, social media, SMS, or other communication methods, Smartlead's multi-channel capabilities ensure you can choose the channels that best align with your outreach strategy and business goals. This way, you can engage with your prospects effectively and maximize the impact of your email outreach.

Email automation FAQs- Smartlead

Do you provide me with lead sources?

Smartlead distinguishes itself from other cold email outreach software by focusing on limitless scalability and seamless integration. While many similar tools restrict your outreach capabilities, Smartlead offers a different approach.

Here's what makes us uniquely the best cold email software:

1. Unlimited Mailboxes: In contrast to platforms that limit mailbox usage, Smartlead provides unlimited mailboxes. This means you can expand your outreach without any arbitrary constraints.

2. Unique IP Servers: Smartlead offers unique IP servers for every campaign it sends out. 

3. Sender Reputation Protection: Smartlead protects your sender reputation by auto-moving emails from spam folders to the primary inbox. This tool uses unique identifiers to cloak all warmup emails from being recognized by automation parsers. 

4. Automated Warmup: Smartlead’s warmup functionality enhances your sender reputation and improves email deliverability by maintaining humanized email sending patterns and ramping up the sending volume. 

5. Multi-Channel Emphasis: Smartlead places a strong emphasis on multi-channel outreach. You can reach your prospects where they are with the LinkedIn outreach feature.   With Smartlead’s cold email automation software, you're always one step ahead in your outreach efforts, enjoying the freedom to scale your initiatives and seamlessly integrate with other tools—all while maintaining a focus on maximizing the impact of your outreach.

Email automation FAQs- Smartlead

How secure is my data with Smartlead?

Ensuring the security of your data is Smartlead's utmost priority. We implement robust encryption methods and stringent security measures to guarantee the continuous protection of your information. Your data's safety is paramount to us, and we are always dedicated to upholding the highest standards of security.

How can I get started with Smartlead?

Email automation FAQs- Smartlead

Getting started with Smartlead is straightforward! Just head over to our sign-up page and follow our easy step-by-step guide. If you ever have any questions or need assistance, our round-the-clock support team is ready to help, standing by to provide you with any assistance you may require. Sign Up Now!

How can I reach the Smartlead team?

Email automation FAQs- Smartlead

We're here to assist you! You can easily get in touch with our dedicated support team on chat. We strive to provide a response within 24 hours to address any inquiries or concerns you may have.

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